Overview
Office Admin/Reception – Legal Jobs in San Rafael, CA at Brady Law Group
Executive Assistant – (25140605)
About the Department
The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.
(You can learn more about us here.)
About this Position
The Commerce Director’s Office provides centralized finance, budget, legal, IT and HR services and resources for the Department Divisions and attached boards.
The Executive Assistant provides assistance related to the overall mission and objectives of the department. As support for the Director’s office, this position provides general administrative support for the Director, Deputy Director, Human Resources Office, Financial Services Office, IT Office, Budget and Legal Services Office. The incumbent maintains calendar appointments for the Director, schedules and maintains travel information and performs several additional administrative services in support of the Director’s Office as a whole. In addition to the administrative support for the Director’s office, this position also acts as the liaison between the Department of Commerce and the Montana Ambassador’s Program, including meeting coordination, data entry, filing and managing inquiries from the public, program members and the board.
What are we looking for?
Education and Experience:
High School Diploma
Three or more years of progressively responsible administrative work experience
Alternate combination of education and experience will be considered on a case-by-case basis
Competencies:
Knowledge of:
Microsoft Office Suite
Meeting agenda creation
Outlook calendar organization and maintenance
Ability to:
Draft, review and send communications on behalf of Department leadership
Organize and prepare for meetings, including gathering documents and attending to meeting logistics
Answer and respond to phone calls, communicate messages and information to necessary staff
Coordinate travel arrangements
Create and maintain records or documents
Build and maintain effective working relationships
Multi-task and maintain organization of multiple, competing priorities
How to apply
Apply online by submitting your resume, and cover letter. References will not be contacted until after interview process is completed and you will be notified when we will be reaching out to them. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)
Benefits
Look here to see the additional benefits! They include:
o Work/life Balance
o Health Coverage
o Retirement plans
o Paid Vacation and Sick Leave and Holidays
o And more…
Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
Other important information to be aware of
Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 25.00 – 27.00 Hourly
Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Day Job
Travel: Yes, 5 % of the Time
Primary Location: Helena
Agency: Department of Commerce
Union: 000 – None
Posting Date: Mar 10, 2025, 5:11:55 PM
Closing Date (based on your computer’s timezone): Mar 25, 2025, 12:59:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Sarah Green | Contact Email: [email protected] | Contact Phone: 4068412706
Title: Office Admin/Reception – Legal
Company: Brady Law Group
Location: San Rafael, CA
