Overview
Office & Admin Specialist Prin Jobs in Winona, MN at State of Minnesota
May include
Provide varied complex and confidential administrative assistance
Manage contact lists including phone and email
Organize and maintain general and confidential files
Create, update, and maintain electronic and hard copy documents/files
Process invoices, A/P vouchers and expenses reports
Prepare documents, filing and other general office duties as required.
Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
Organize own work, set priorities, and meet critical deadlines
Generate, analyze, and deliver various reports as required
Assist with travel arrangements as needed
Order and maintain supplies including office supplies, business cards, etc.
Perform additional projects/duties to support ongoing business needs.
Nature & Scope
Applies practical knowledge of job area typically obtained through advanced education and work experience
Performs a range of straightforward assignments
Works independently with general supervision
Problems faced are difficult but not typically complex
Knowledge & Skills
Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
Ability to effectively establish positive professional working relationships with internal, external customers and employees
Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
Professional verbal and written communication skills including questioning and listening skills
High level of attention to detail and accuracy; effective problem-solving skills
Ability to multitask and work independently with little supervision
Strong organizational and time management skills including effective prioritization skills
Ability to use discretion and handle sensitive confidential information
Positive, professional attitude, with ability to diffuse negative situations
Professionalism – patience, poise, and tact
Always displays confidence and control
Ability to thrive in a faced paced, constantly changing environment
Ability to apply strong work ethics and integrity on the job
Experience / Education
2 – 4 years of experience in a customer service-related role
3+ years in an administrative role
High School diploma and advanced education preferred
The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.
Behaviors
Required
Enthusiastic: Shows intense and eager enjoyment and interest
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Required
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Title: Office & Admin Specialist Prin
Company: State of Minnesota
Location: Winona, MN
