Overview
Office & Admin Specialist Sr Jobs in Saint Paul, MN at State of Minnesota
We are currently seeking a dependable and detail-oriented Office Administrator to join our Accounting Team at the Alabaster dealership. This full-time position plays a key role in supporting the daily administrative and accounting functions that keep our operations running smoothly. If you’re organized, motivated, and eager to work in a professional, team-oriented environment, this could be the ideal opportunity for you.
As an Office Administrator, you’ll be responsible for a mix of back-office accounting support and front desk administrative tasks. A successful candidate will demonstrate strong data entry skills, excellent communication, and a proactive attitude when assisting both staff and customers.
Responsibilities include:
Scanning and indexing documents into our filing system
Logging and tracking vehicle keys throughout various processes
Recording and balancing daily receipts from multiple departments
Breaking down sales and service deals for review and processing
Answering and directing incoming phone calls professionally
Gathering caller information to ensure accurate call routing
Logging sales inquiries and missed service calls; taking clear, detailed messages
Managing and responding to emails and other electronic communications
Providing general administrative support to the accounting department and other teams as needed
Qualifications:
High school diploma or GED required
Valid driver’s license with a clean driving record
Proficiency with Microsoft Excel, Word, and Outlook
Strong organizational skills and a keen eye for detail
Professional phone demeanor and communication skills
Ability to manage multiple tasks in a fast-paced office environment
Previous office or dealership experience is a plus, but not required
This is an excellent opportunity for someone looking to grow within a stable and supportive team. If you’re ready to take the next step in your career, apply today and become part of our dedicated dealership family.
Licenses & Certifications
Required
DRIVER’S LICENSE
Behaviors
Preferred
Thought Provoking: Capable of making others think deeply on a subject
Loyal: Shows firm and constant support to a cause
Innovative: Consistently introduces new ideas and demonstrates original thinking
Functional Expert: Considered a thought leader on a subject
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
Self-Starter: Inspired to perform without outside help
Peer Recognition: Inspired to perform well by the praise of coworkers
Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
Goal Completion: Inspired to perform well by the completion of tasks
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
Show more
Title: Office & Admin Specialist Sr
Company: State of Minnesota
Location: Saint Paul, MN
