Overview
Office & Admin Specialist Sr – Advancement Specialist Jobs in Moorhead, MN at Minnesota State Community and Technical College
Program Administrative Assistant
#3247
San Francisco, California, United States
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Location
Bay View Hunters Point YMCA-40
Posting Date
Feb 12, 2025
Job Type
Full-time
Requirements
Qualifications
21 years of age or older.
High school diploma or equivalent.
2+ years of experience performing high-level administrative duties.
Availability on weekdays, with occasional evening and weekend commitments.
Proficient in Microsoft Office Suite and related software.
Preferred Qualifications
Associate or Bachelor’s Degree in a relevant field.
Pay Range
$27.00 – $30.00 per hour
Position Description
Careers by Empowering Futures, Building Communities
Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation’s leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation’s most pressing social issues.
Our Organizational Culture
At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.
Position Summary
Under the direction and supervision of the Senior Director, the Program Administrative Assistant (PAA) will provide essential administrative support, including secretarial duties, and assist in organizing and managing various program activities. This role requires discretion, independent judgment, and attention to detail to ensure the smooth operation and success of the program initiatives.
The PAA will also support the Community Health and Wellness Programs, including the African American Holistic Wellness Program, Silver Plus Program, and Holistic Wellness for Active Older Adults Program, working closely with the Senior Director and Program Coordinators. The Community Health and Wellness Program is focused on reducing health disparities, promoting physical and behavioral wellness, alleviating social isolation, and improving overall well-being in San Francisco through holistic approaches to chronic disease prevention, health promotion, social engagement, and mental health support.
The Bayview Hunters Point YMCA plays a key role in addressing significant community challenges, such as chronic disease prevention, substance use, social isolation among older adults, educational achievement gaps, and providing enriching after-school programs for youth.
Job Responsibilities
Confidentiality and Data Management
Exercise discretion and independent judgment when handling confidential and sensitive information related to program leadership and staff.
Maintain and update multiple computer databases for reports, attendance records, and program-related data.
Organize and manage files, correspondence, and essential program documentation.
Administrative and Financial Support
Oversee program invoicing and ensure accurate processing of financial transactions.
Manage purchase reconciliations and maintain financial records for program expenses.
Collect, compile, and analyze data to prepare reports, charts, and presentations.
Meeting and Documentation Coordination
Organize and attend program staff and community meetings to ensure smooth operations.
Record, produce, and maintain minutes from staff and community meetings for documentation and follow-up.
Maintain program binders and ensure all materials are updated and accessible.
Update and manage the program’s organizational chart to reflect current staff roles and structure.
Program and Event Logistics
Coordinate and order business supplies, office materials, and program-related resources to support staff needs.
Assist in planning and organizing community events, ensuring smooth execution and engagement.
Support program workshops and support group sessions by setting up spaces and coordinating food supplies.
Technical Proficiency and Attention to Detail
Quickly learn and effectively utilize database software and other relevant digital tools.
Maintain a high level of accuracy and attention to detail in all administrative tasks and program operations.
Work Environment & Physical Demands
The Program Administrative Assistant operates in a professional office setting with frequent interaction in community-based environments. The role requires working both independently and collaboratively with staff, program participants, and community partners. Occasional travel within the local area may be required to attend meetings or support program events. Work may involve extended periods of sitting at a desk, using a computer, and handling administrative tasks. The position also requires flexibility in schedule, including some evening commitments to support program needs.
The Program Administrative Assistant position primarily involves desk-based tasks, including prolonged periods of sitting, typing, and working on a computer. Occasional standing, walking, and lifting of materials, such as office supplies or event-related items up to 50 pounds, may be required. The ability to set up and break down materials for meetings, workshops, and community events is also necessary.
Disclaimers
Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.
Salary Description
The Program Administrative Assistant position offers a compensation range of $27.00 – $30.00 per hour. This rate is based on salary benchmarking for similar roles and is aligned with grant fund approvals and requirements for the position.
Area of Interest
Youth and Families
Title: Office & Admin Specialist Sr – Advancement Specialist
Company: Minnesota State Community and Technical College
Location: Moorhead, MN
