Overview
Office & Admin Specialist Sr – VA Certifying Official/Records Coordinator Jobs in Saint Paul, MN at State of Minnesota
F005949 Position Status Full Time Assignment Length This field only applies to Faculty Grant Funded No Category Clerical Class Code 32 Starting Pay $21.15 Special Note Location South Department SO Student Development & Education Support Service Job Summary
The Administrative Specialist II position is responsible for providing senior-level clerical, administrative, and project support to a Vice President. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.
Primary Duties and Responsibilities
Essential Performance Requirements*
Performs senior-level administrative and technical functions for the unit
Makes technical decisions by applying policies, regulations, and protocol
Organizes unit events
Manages external stakeholders
Performs high-level, unit-specific tasks
Involved with Budget and Grant Management
Schedules appointments and maintains calendars
Prepares and creates memos, emails, invoices, etc.
Performs assigned duties
Service Excellence
Participates on behalf of the College in external community organizations and associations
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
Supports the values of the College: diversity, teaching excellence, student success, innovation, and creativity and service to the College
Supports the mission, values, goals, and principles of the College
Supervision
Works under minimal supervision of assigned department leadership
Performs other related tasks as required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
Associate’s degree or 60 college hours and three (3) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education, training, certification, or work-related experience
Preferred Qualifications
Experience working in a college or university setting
Experience working with multiple departments across a college
Knowledge, Skills and Abilities
Skilled in excellent customer service and interpersonal relationships with diverse populations
Ability to work effectively in a collaborative environment and a setting that is diverse
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary Posted 02/08/2024
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
Belinda Lopez
Title: Office & Admin Specialist Sr – VA Certifying Official/Records Coordinator
Company: State of Minnesota
Location: Saint Paul, MN
