Overview
Office Administration Jobs in San Rafael, CA at National Response Team
Full Job Description
We are looking for someone to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Previous experience as an administrator is highly desired, but the right fit will be trained for success. The desired applicant will have experience with a variety of technology (Google Suites, Project Management Softwares, Mac and PC experience, Quickbooks). Ultimately, you should be able to ensure the smooth running of the office and help improve company procedures and day-to-day operation in partnership with other departmental staff.
Responsibilities
(Including but not limited)
Serve as the point person for office management including:inbound and outbound phone calls, data entry, mailing, supplies, office equipment, payables, invoicing and receivables,
Schedule meetings and appointments
Maintain the office condition and arrange necessary cleaning, stocking, repairs and maintenance
Partner with Management to update and maintain office policies as necessary
Organize office operations and procedures
Utilize Quickbooks to ensure that all jobs are invoiced and paid on time
Manage office vendors and service providers as well as prepare and process bills
Maintain vehicle fleet records of repairs, service, insurance and registration.
Assist in the onboarding process for new hires
Track and report hours, reimbursements, time off requests and all data to report for payroll processing
Skills
Proven experience in administration
Knowledge of office administration responsibilities, systems and procedures
Proficiency in Quickbooks Online
HR knowledge/experience in the process of recruiting, interviewing, hiring and firing, as well as management of all documents
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
Supplemental pay types:
Bonus opportunities
Experience:
Administrative experience: 1 year (Required)
Ability to Commute:
San Rafael, CA 94901 (Required)
Ability to Relocate:
San Rafael, CA 94901: Relocate before starting work (Required)
Work Location: In person
Title: Office Administration
Company: National Response Team
Location: San Rafael, CA
Category:
