Overview
Office Administration Coordinator Jobs in Austin – Texas – USA at Husch Blackwell LLP.
Husch Blackwell LLPis a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.
At Husch Blackwell we believe thatdiverse, equitable andinclusiveteams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals withdiversebackgrounds and experiences. We foster an engaged,diverse, andinclusiveteam culture of accountability andpurposethat makes our Firm and our communities better.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracingTeamwork,Collaboration, Client Service, andInnovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to ourOffice Administration Coordinatorin ourAustin, TXoffice.
This position will work onsite full-time.
TheOffice Administration Coordinatorperforms essential onsite support tasks with a specific focus in one or more administrative and/or operational areas. Successfully coordinate and collaborate with multiple teams, team members, and Firm departments, providing exceptional customer service to both internal and external clients. Essential functions include:
Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices.
Work successfully in ateam environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
Demonstrate professional written and verbalcommunication, proofreading, and organizational skills.
Edit, proofread, maintain and/or revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint.
Process, save, search and retrieve documents using thedocument managementsoftware.
Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
Scan, save, manipulate, and email documents.
Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi-location meetings which may require videoconferencing and web-based participation.
Process expenses, expense reimbursements, check requests, and invoices via accounting software.
Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
Provide back up for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.
Front Desk Focus
Greet internal and external visitors and offer hospitality.
Create a welcoming environment by maintaining the lobby and common areas.
Be familiar with guest and visitors who are scheduled to be in the office.
Monitor security of lobby area by remaining in the immediate vicinity when the doors are unlocked.
Distribute and manage technology devices and security badges to internal visitors.
Validate parking, if applicable, to clients and guests.
Deliveries received at front desk
Visitor Log
End of day conference room/VO inventory log
Vendor/Visitor Access Card log
Answer and direct calls.
Enter work orders into Landlord/Tenant Portals (if applicable)
Run daily conference room reports and monitor conference room reserv…
Title: Office Administration Coordinator
Company: Husch Blackwell LLP.
Location: Austin – Texas – USA
Category: Administrative/Clerical
