Overview
Office Administration Officer Jobs in Canton of Capellen, Luxembourg at Trident Trust
Title: Office Administration Officer
Company: Trident Trust
Location: Canton of Capellen, Luxembourg
OFFICE ADMINISTRATION ASSISTANT
Trident Trust is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing 900 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East. Client-focused and service-oriented, we only employ individuals who are professionally minded, committed, and able to demonstrate good interpersonal and social skills.
We are seeking a talented professional to join our Luxembourg office as an Office Administration Assistant.
The position of Office Administration Assistant forms part of the Office administration team comprising approximately 2 staff. The team is an integral part of our business in Luxembourg, which employs 35 – 40 staff.
The Office Administration Assistant will report to more senior employees and to the Management of Trident Trust Luxembourg.
Duties
It is required to perform the following activities:
Retrieving, scanning, indexing, saving, filing or archiving documents using a data and document management system
Updating and reviewing the client’s data files entered in the document management system
Updating the client’s binders: creation / labels / review / clean-up of the file / archiving
Carrying out routine administrative duties and special projects in relation with data and document management.
From time to time when needed and not limited to:
Welcoming clients and suppliers
Organising DHL / Courier / Mail
Answering and screening telephone calls and taking accurate messages (also during lunchtime)
Screening post and faxes and ensuring their distribution
Keeping the office agenda up to date
Organizing meetings and appropriate supporting documents, making arrangements for business trips
Organizing of meetings and conference calls: call / email requests
Providing other administrative services as may further be requested from time to time by the Managers and / or by the Management
Skills Required
A degree in administration or any field related to document management
Ideally, 1- or 2-years’ experience within a similar position
Flexibility, common sense, and good use of initiative including the ability to source information
Fluency in English and French (both written & spoken). Additional language will be considered an asset
Good self-organisation and keen attention to detail
Good communication skills, both verbal and written
Ability to communicate effectively and in a timely manner; ability to respect agreed deadlines
Conscientious, positive outlook and motivational attitude towards other staff
Computer skills – Word/Excel/Outlook. Knowledge of Viewpoint would be considered an asset
Drive and desire to succeed and progress, someone looking to assume responsibility and develop quickly
Excellence customer service skills: committed to anticipating needs and ensuring satisfaction using appropriate interpersonal skills and demonstrating confidence and professionalism
Training
On-the-job training will be provided, but the holder of the post will be expected to have previous experience. Trident offers plenty of opportunity for employees to enhance their technical knowledge and experience.
How to Apply
Applications will be treated in the strictest of confidence and should include a C.V. written in English. Please submit applications by email to [email protected]
