Overview
Office Administration/Receptionist Jobs in Seattle, WA at ALK Global Security Solutions
StateServ Medical provides industry-leading DME management solutions that simplify administration to boost operational efficiencies, contain costs, enhance quality of care, and ultimately increase patient satisfaction. With our innovative technology and unmatched expertise, we provide the visibility and insights our clients need to make timely, informed decisions and drive meaningful results. We serve over 100,000 patients every day spanning all 50 states.
Essential Functions
Interfaces with negotiations team, senior leadership and legal counsel to establish hospice client and DME provider vendor contract templates.
Establishes and administers the contracting process and manages and maintains version control.
Coordinates, implements and maintains contracting instruments, including but not limited to agreements, fee schedules and amendments. Acts as the point of contact to communicate and relay pricing and other contract terms as needed.
Maintains archive files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications and payment schedules.
Manages vendor contract compliance documentation by contacting vendors and requesting up-to-date information, which includes but is not limited to DME licensure, insurance and accreditation.
Maintains and ensures system tools such as CRM to maintain current contract information.
Creates and maintains reports and supporting contract documentation to optimize client tenure and mitigate business risk.
Creates a profile and loads pricing into DMETrack. Validates output against the fee schedule creation to ensure quality and integrity of the system.
Communicates critical information to stakeholders.
May participate in and support RFIs and/or RFPs as business needs require. This may include initiating and maintaining relationships with hospice clients and providers.
Performs other duties as assigned or apparent.
Facts of the position:
Pay: $26-$27 an hour
6 Month Contract
This role will be providing business controls over current and developing negotiated contracts with clients, vendors, and suppliers is the responsibility of this role.
Establishes contract templates for hospice clients and DME providers/vendors.
It is the responsibility of this individual to review the contract templates (knowing all the legal terms, elements, and conditions that should be included in the contract).
It is necessary to review and ensure that the content is consistent and that the person is able to use non-legal language to explain what is stated in the contract to the client. Identify whether the services we provide to hospice clients/DME vendors/partners are compliant
The contracts are Business Class contracts. We also handle other contracts like Verizon who supplies our phones.
It is important to understand what we as a company are supposed to provide our clients and what we should expect from our partners.
Experience in contract management of two to four years (not a highly experienced attorney)As an example, this role is responsible for negotiating business on behalf of Sales, and this role is actually responsible for memorializing the negotiation by creating contract language.
Experience with Salesforce is a plus
Experience with the use of contract management software such as Conga, DocuSign, or Link square (since we will be implementing a contract management software system) is preferred.
Knowledge, Skills & Abilities
Knowledge or general business administration as normally obtained through the completion of a degree in business administration. A paralegal certificate or JD preferred
3+ years’ experience working with health care contracts as described above or other similar contracts
Thorough knowledge of contracting concepts and applicable health care law and regulations
The ability to effectively coordinate and facilitate the contracting process and maintain contracts as described
Experience in healthcare or medical fields where an understanding of durable medical equipment, pharmacy or hospice operations is strongly preferred
A high level of professionalism, customer service and discretion is required to represent the organization and interact with outside parties
Knowledge of fee schedule development in healthcare required as well as a knowledge of DME reimbursement and cost drivers
Advanced software skills including word processing, spreadsheet analytics and presentations are required to perform the functions described
Detail orientation with strong analytical and mathematical skills are essential
The ability to remain focused and organized given multiple priorities is essential. This includes the ability to prioritize, multi-task, work under pressure and with tight deadlines, and work independently toward objectives
Strong professional communication, presentation and interpersonal skills are required
Working knowledge of a PC, business and communications software (MS Office) and web-based tools are required
Travel Requirements and Conditions
No Travel is required.
Work Environment, Conditions and Demands
Work is performed in an office environment.
Physical Requirements and Demands
This position entails a high level of work performed at a computer terminal throughout the day as well as moderate use of a telephone or headset equipment
Regular eye-hand coordination and manual dexterity is required to operate office equipment
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
#Stateserv2024
Job Type: Full-time
Pay: $25.00 – $27.00 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Weekends as needed
Application Question(s):
Would you be interested in a temporary remote position for a period of six months?
Do you have any experience working with contracts? If so, how many years do you have?
Work Location: Remote
Title: Office Administration/Receptionist
Company: ALK Global Security Solutions
Location: Seattle, WA
