Overview
Office Administrative Assistant Jobs in Brooklyn Park, MN at Plateau Healthcare
Job Details
Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Mn State Academies
Job ID: 83351
Location: Faribault
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 01/21/2025
Closing Date: 01/27/2025
Hiring Agency/Seniority Unit: Mn State Academies / Mn State Academies-AFSCME
Division/Unit: Minnesota State Academies / MSAD Teachers
Work Shift/Work Hours: Not Applicable Shift
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $20.45 – $27.12 / hourly
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: MSAD
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department. This position follows a typical school year schedule with the addition of working the MSA summer school program in July.
Job duties include:
Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
Update and utilize student information systems, other data bases, and/or documentation systems with current information following direction from supervisors/directors.
Responsible for student and staff attendance on the MSAD campus – receives calls in the morning and ensures sub coverage; communication with transportation companies and Faribault Public Schools, communicates with related services and interpreters as needed.
Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.
Qualifications
Minimum Qualifications
Customer services skills sufficient to provide information to clients, including phone calls, emails, and walk-in contacts in a helpful and courteous manner.
Fluently communicate in both ASL and English, read, understand, and respond to a variety of communications, such as customers’ questions and applying procedures to resolve work items
Data entry skills sufficient to accurately create database records and update entries or create and apply the basics of spreadsheets and retrieve information in databases.
Communication skills in writing, speaking, and reading sufficient to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with co-workers, customers and the general public.
Typing/keyboarding skills sufficient to complete a variety of reports, letters and data summaries.
Knowledge of spreadsheet and word processing software, such as Microsoft Excel and Word, to compile documents, lists, spreadsheets, and graphs to track activities of the unit
Knowledge of math sufficient to compute the totals, averages, and percentages of numerical data and to check or reconcile data.
Preferred Qualifications
Receptionist/administrative support experience.
Experience with student information systems and software applications such as Google, Microsoft Office, SharePoint, etc)
Research skills sufficient to search for information from different sources to make decisions.
Personal skills necessary to multi-task, prioritize, and follow through work
Problem solving skills Conflict management experience
Physical Requirements
Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.
Additional Requirements
Employment is contingent upon a successful criminal background check within the past 12 months
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Kerry Vigesaa-David at [email protected] or 507-384-6604.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kerry Vigesaa-David at [email protected].
About Mn State Academies
For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, DeafBlind and blind/visually impaired students who range in age from birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options that serves students from all regions of the state. Our teachers are professionally trained and licensed in Deaf/Hard of Hearing and blind/visually impaired education.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
Title: Office Administrative Assistant
Company: Plateau Healthcare
Location: Brooklyn Park, MN
