Overview
Office Administrative Assistant Jobs in Aurora, CO at Budget Control Services, Inc.
Category: Support Staff
Job Function: Clerical
Department: Facilities Services
Summary
The Professional Assistant III for Utilities Services is responsible for providing administrative support to the Coordinators of Utilities Services, and Renovations and Portables. The incumbent will be working internally with various departments, local school staff, Board Administrative support staff and externally with municipalities, attorneys, consultants, and community.
Essential Duties
Performs data entry for utility bill cost and consumption tracking
Assists in preparing purchase requisitions
Assists in preparing budgets related to department management
Assists in preparing documentation for School Board agenda items
Provides support to maintaining documentation for the Building and Grounds Alteration
Requests and prepares correspondence associated with this program
Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information in documents, correspondence, etc.
Maintains the departmental calendar to include official business, meetings, conferences, and other department events
Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor
Receives and refers telephone calls in a courteous and tactful manner
Maintains highly confidential data utilized by the supervisor/department
Prepares, types and processes correspondence and other documents to ensure accuracy, completeness, and timeliness
Receives, sorts, and distributes department mail in an accurate and timely manner
Reviews and submits invoices for payment
Maintains electronic and hard copy filing systems
Performs other duties as assigned by the appropriate administrator
Required Education
High School Diploma or GED equivalent
Certification/Licensure
None required
Experience Qualifications
Minimum of 5 years of clerical/administrative experience required; a minimum of 5 years of commercial real estate and development is preferred; Experience with SAP or other major Enterprise system is preferred
Knowledge/Skills/Abilities
Proficient in Microsoft Office and project management tools
Must work well with others and interact positively with both internal and external customers
Must have the ability to work with minimal supervision, meet deadlines, prioritize assignments and communicate and provide updates relative to the progress of the work
Must be able to clearly express ideas, communicate well both verbally and written, ask questions, and listen to others
Must be detail oriented, well organized, and have the ability to manage time and multiple projects to achieve required results
Must be able to perform responsibilities with a sense of urgency to meet the needs of others, respond to solve problems, and willing to accept a variety of tasks to perform
Must be able to define problems, establish facts and draw conclusions
Must be a professional team player with a high level of positive energy and a can do approach in all activities
Working Conditions
Normal office environment
Physical Demands
Routine physical activities of sitting, standing, and walking
May have to lift up to 10 lbs
Posting ID: 31638
It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135.
Nearest Major Market: Atlanta
Title: Office Administrative Assistant
Company: Budget Control Services, Inc.
Location: Aurora, CO
