Overview
Office Administrative Assistant Jobs in Monee, IL at Pye-Barker Fire & Safety, LLC
Position Title: Executive Assistant
Classification: Exempt
Reports To: President & Chief Executive Officer (CEO)
Location: Denver
Compensation: $77,500 – $82,500 Annually
Benefits: Medical, dental, and vision, a 401(k) retirement plan with a 4.5% company match plus potential additional matching based on tenure, PTO, paid sick leave, paid holidays, and a flexible schedule
As the food bank with the largest service area in the contiguous United States, Food Bank of the Rockies is passionate about ensuring every community member has the resources they need to thrive. Supporting our Colorado and Wyoming communities begins with passionate, mission-driven individuals.
The Executive Assistant at Food Bank of the Rockies provides high-level, strategic support to the CEO in a fast-paced, mission-driven environment. This role encompasses a wide range of responsibilities—from coordinating complex schedules and managing board relations to drafting executive communications and supporting strategic plan execution. The ideal candidate operates with a high degree of autonomy, exercising sound judgment, initiative, and discretion while serving as a trusted partner to the CEO.
Food Bank’s team is dedicated to creating an efficient food distribution network to eliminate hunger. Staff is committed to embodying the organizational values and mission in all activities.
If you are looking for a mission-focused organization where innovation and teamwork are encouraged and new ideas are valued, then this is an ideal position for you.
The mission of Food Bank of the Rockies is to ignite the power of community to nourish people facing hunger. We provide food and necessities to people in need through signature programs and by teaming up with hundreds of Hunger Relief Partners to serve communities across Colorado and Wyoming. We believe that for a community to thrive, every person must have the resources they need to flourish, and we strive to provide proper nourishment for every neighbor.
Primary Responsibilities:
Works in partnership with Chief of Staff in support of CEO, other leadership team members, and in alignment with Food Bank of the Rockies’ mission and strategic objectives
Manage the CEO’s calendar, travel, meetings, and communications to ensure strategic alignment with organizational priorities
Provide support to fellow Executive Assistants by directing the overall support strategy, overseeing calendar management, and ensuring effective administrative support across the organization.
Serve as the primary liaison to the Board of Directors (Food Bank of the Rockies, Food Bank of Wyoming, Endowment), including coordination of all meetings, recordkeeping, onboarding, and communications
Serve as primary liaison to Feeding America including managing regular communications and surveys, coordinating compliance with member agreement, and tracking deadlines.
Prepare and maintain accurate board records, meeting minutes, and board materials, ensuring timely dissemination and compliance with bylaws
Support donor stewardship by logging correspondence into Raiser’s Edge and assisting with donor follow-up
Organize and staff executive-level meetings (internal and external), including logistics such as agendas, meeting implementation, meals, AV setup, room reservations, and materials
Draft, proofread, and edit communications, presentations, and reports in the CEO’s voice
Anticipate CEO needs and proactively manage special projects and follow-up items
Maintain a strong working knowledge of the organization’s daily operations, team members, and key stakeholders
Close involvement with the Chief of Staff on the implementation of the Strategic Plan
Ensure effective follow-up on all CEO-related matters and represent the CEO in internal and external interactions as needed
Handle confidential information with discretion and care, ensuring the privacy and respect of employees, volunteers, partners, donors, or others
Required Knowledge, Skills, and Abilities:
Executive Support & Judgment
High-level experience supporting CEOs or C-suite executives with discretion and sound judgment
Strong ability to anticipate needs, manage competing priorities, and ensure smooth operations and communications
Proactive and strategic in aligning CEO’s time and activities with mission-critical priorities
Communication & Interpersonal Skills
Excellent verbal and written communication skills, tailored to a wide variety of stakeholders
High emotional intelligence and ability to handle sensitive or confidential matters with tact and professionalism
Skilled in representing the CEO and the organization in high-stakes situations
Organization & Detail Orientation
Superior organizational and time management skills
Strong attention to detail across written materials, project coordination, and numerical data
Deadline-driven and able to forecast and troubleshoot challenges
Collaboration & Teamwork
Demonstrated ability to work collaboratively across all levels of an organization
Experience managing up, down, and across to achieve organizational goals
Technical Proficiency
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to learn and adapt to new software platforms quickly
Familiarity with donor management systems such as Raiser’s Edge preferred
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Using office equipment such as a computer, mouse, keyboard, printer
Shared office environment
Occasional travel within the service area
Required Qualifications:
High School Diploma or equivalent required; Bachelor’s degree preferred
Minimum five years’ previous Executive Assistant experience supporting senior executives; prior experience as Executive Assistant to CEO preferred
Nonprofit experience including support to Boards of Directors preferred
High proficiency with computers and technology; ability to quickly adapt to new programs
Experience with Microsoft Office suite including Outlook, Word, Excel, and PowerPoint; familiarity with CRM systems preferred
Expected Hours of Work:
This is a full-time, exempt position. This position will need the ability to monitor and respond to email outside of standard business hours, primarily to address urgent scheduling and time-sensitive matters for C-suite leadership/organizational leadership. This is primarily an on-site position with occasional opportunities to work remotely. The work schedule is variable and will be determined by daily operational needs, events, and the organizational calendar.
Compensation:
$77,500 – $82,500 Annually
Benefits:
At Food Bank of the Rockies, we provide a fulfilling workplace along with a comprehensive benefits package that includes:
Generous Paid Time Off: Flexible paid time off, including 10 paid holidays, sick leave, parental leave, and opportunities for paid volunteer time.
Robust Retirement Plan: A 401(k) retirement plan with a 4.5% employer match, plus additional matching based on tenure for a total potential match of up to 8.5%, to support your long-term financial security.
Comprehensive Health Coverage: Competitive health, dental, vision, and life insurance plans to support your meet your and your family’s needs.
Bilingual Incentive: A monthly incentive for certified bilingual staff, recognizing and rewarding your valuable language skills.
To Apply:
Apply online through www.foodbankrockies.org/careers. Applications will be accepted until May 23rd.
Thinking about applying?
True passion and excitement for making an impact are just as important as work experience.
We encourage you to apply even if you feel you don’t check every box in this posting.
Food Bank of the Rockies is an Equal Opportunity Employer (EOE), M/F/D/V/SO. We are committed to providing reasonable accommodations to applicants with disabilities in order to participate in the application or interview process. If you require any accommodation, please contact us at [email protected] or 303-371-9250.
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Title: Office Administrative Assistant
Company: Pye-Barker Fire & Safety, LLC
Location: Monee, IL
