Overview
Office Administrative Assistant Jobs in Alpharetta, GA at The Greater Atlanta Home Builders Association
ABOUT THE DISTRICT
Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.
Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.
Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!
Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.
ABOUT THE SCHOOL/DEPARTMENT
No job description available
ABOUT THE JOB
No job description available
HOURS AND DAYS WORKED
Desired Start Date: 03/24/2025
Exec Admin Asst – BOE
Annual Position
FLSA: Exempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: Year Round
Salary Plan, Grade, Step: JCA – Administrator – 229 days , EX1, 1
Min-Mid Annual Salary Range: $69,850.00 – $83,664.50 Effective as of: 06-16-2024
Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate’s relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.
PRE-EMPLOYMENT REQUIREMENT
The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.
RESPONSIBILITIES
SUMMARY Responsible for the office operations for the Board of Education serving as liaison for the Board of Education with many different audiences. Provide administrative support and coordinate logistics for board meetings, including evening meetings. Collaborate with other key leadership teams and assist in special projects. Assure the office and its communications are organized, timely, and accessible.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Serve as the general assistant to the Board in all clerical matters.
Manage the budget for the Board of Education and support in processing expense reports.
Set up and implement necessary systems to ensure that the office of the Board of Education is managed efficiently and strategically and provide a welcoming environment including the completion of professional and timely correspondence for the Board.
Set up and orient Board members to District systems (BoardDocs, Google Docs, Email, etc.), ensure they have sufficient devices for Board business, and manage communication (calls, emails, and other correspondence) that comes into the Board office on their behalf. Ensure responses are forthcoming and follow-up is completed.
Serve as a liaison for the staff, District, and community when they need information from or access to the Board of Education.
Assist Board members in communicating with one another and problem solving. When appropriate, redirect individuals who have contacted the Board to the appropriate person in the organization for timely resolution of their questions, concerns, and issues.
Assist the Superintendent, the Board President, and members of the Board with board work including weekly updates (including regular updates from District cabinet members related to their work), scheduling, organizing multiple calendars, creating meeting agendas, tracking Board member interests, and coordinating public engagements, conference attendance, and board requests.
Support and manage the District’s systems for board policy updates and revisions. Collaborate with the Chief Legal Officer to ensure policies are updated on a regular basis and are current on the website.
Preside, call roll, and register votes at Board meetings. Take and transcribe accurate meeting minutes. Work with IT staff on management of audio and video files of meetings and assist with presentations.
Make the work of the Board accessible by assisting with the Board’s monthly newsletter publication (Across the Board); posting Board meeting materials and information on Board Docs and on the website; and sending out and posting required meeting notifications, etc.
Develop all schedules and background material needed for Board member speaking engagements, meetings, school visits, and conferences.
Design and facilitate onboarding for new members of the Board and maintain an active repository of helpful resources for all members of the Board.
Assist in major projects for the Board such as Board retreats, town halls, and community events.
Serve as the District’s Designated Election Official for Board seat elections.
Perform other duties as assigned.
EXPERIENCE 5 years’ minimum experience in supporting top company/organization/District management, including 2 years’ experience in clerical and administrative support.
EDUCATION AND TRAINING Four years of high school required, High School Diploma or GED required.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Colorado driver’s license
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of open meetings laws (e.g., Sunshine Laws) and public records laws and document retention policies. Familiarity with the roles and responsibilities of school board members and awareness of policy governance structures. Knowledge of Board Docs and Diligent Community software products, knowledge of standard office software products (Office, Teams), preferred experience with school district specific software (Infinite Campus) and ERP systems. Highly skilled in managing correspondence and communications; calendar and schedule management; and preparing agendas, meeting minutes, and board packets. Skilled in ensuring compliance with transparency laws while maintaining necessary confidentiality. Strong verbal and written communication skills. Ability to handle sensitive or confidential information with discretion. Ability to manage multiple priorities in a fast-paced environment.
SPAN OF CONTROL This position does not have any supervisory duties.
The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS Ability to focus on objects at varying distances and distinguish between colors (with corrective lenses). Perform tasks that require manual dexterity, including operation of computers & small office equipment. Basic mobility and the ability to navigate the office environment safely. Ability to speak clearly, listen attentively (with assistance devices), and convey information accurately.
MENTAL FUNCTIONS Ability to analyze complex situations, identify potential risks, and devise effective solutions. Ability to remain flexible in dynamic environments, adjusting plans and strategies as necessary to accommodate changing requirements or circumstances. Ability to effectively communicate and collaborate with other teams. Ability to manage time and priorities to meet deadlines.
WORK ENVIRONMENT Work is performed in a semi-secured office building with a typical office environment and risk factors.
SALARY
Jeffco Salary Schedules
BENEFITS
Jeffco Benefits
EQUAL EMPLOYMENT OPPORTUNITY
The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.
Title: Office Administrative Assistant
Company: The Greater Atlanta Home Builders Association
Location: Alpharetta, GA
