Overview
Office Administrative Assistant Jobs in West Covina, CA at CDD Inc.
Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer service. This role is essential in ensuring the smooth operation of our office and will involve handling a variety of responsibilities that contribute to the overall efficiency of our organization.
Duties
Manage and maintain office supplies, ensuring that all necessary materials are readily available.
Answer and direct phone calls using office phone systems, providing excellent customer service to clients and visitors.
Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
Assist with scheduling appointments and managing calendars for team members.
Provide support as a personal assistant to executives when needed, including travel arrangements and meeting coordination.
Proofread documents for accuracy and clarity before distribution or filing.
Utilize QuickBooks for basic bookkeeping tasks, including invoicing and expense tracking.
Manage the payment and make sure that all bills are paid each month.
Handle payroll through Quickbooks.
Collaborate with team members on various projects, ensuring deadlines are met and communication is clear.
Requirements
Proven experience in an administrative role or similar position.
Proficiency in office software applications (e.g., Microsoft Office Suite).
Familiarity with phone systems and customer service best practices.
Strong data entry skills with attention to detail.
Excellent proofreading abilities to ensure high-quality documentation.
Experience with QuickBooks. Must be able to pay bills and handle payroll accurately.
Ability to multitask effectively in a fast-paced environment while maintaining professionalism.
Strong interpersonal skills with the ability to communicate clearly both verbally and in writing.
We encourage candidates who meet these qualifications to apply for this exciting opportunity to join our team as an Administrative Assistant!
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Experience:
Administative: 2 years (Required)
Ability to Commute:
Stuarts Draft, VA 24477 (Required)
Ability to Relocate:
Stuarts Draft, VA 24477: Relocate before starting work (Required)
Work Location: In person
Title: Office Administrative Assistant
Company: CDD Inc.
Location: West Covina, CA
