Overview
Office Administrative Assistant Jobs in Saint Joseph, MI at MIDWEST GLASS & MIRROR
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
Wellness resources
About Command Direct
For over three decades, Command Direct has supported the printing, mailing, and digital communication needs of clients nationwide. With deep roots in printing and mailing, combined with a forward-thinking team that continually develops cutting-edge communication technologies, Command Direct offers an innovative and dynamic work environment.
At Command Direct, you’ll play a pivotal role in driving client success and leading impactful projects. You’ll collaborate with talented professionals in a fast-paced, dynamic environment where innovation and tradition combine to deliver exceptional results.
About the Role:
We are seeking a highly organized and adaptable Executive Assistant to serve as the right-hand person to our CEO. This role is ideal for someone proactive, detail-oriented, and eager to work in a fast-paced, evolving business environment. You will play a critical role in managing the CEO’s day-to-day operations, ensuring seamless communication, efficiency, and business growth.
Key Responsibilities:
Calendar & Time Management
Fully manage the CEO’s schedule, meetings, and priorities.
Optimize time-blocking to align with business objectives.
Coordinate client meetings and internal engagements.
Email, Communication & CRM Management
Manage and prioritize the CEO’s inbox, responding as appropriate.
Draft business communications (emails, memos, LinkedIn updates).
Maintain Pipedrive (CRM) to track client interactions and follow-ups.
Assist with internal and external communications and support marketing initiatives.
Business Development & Marketing Support
Collaborate with Sales & Marketing to support growth initiatives.
Assist in lead generation, event planning, and tradeshow coordination.
Manage vendor relationships and ensure business development follow-ups.
Meeting & Project Management
Attend meetings on behalf of the CEO, take detailed notes, and track follow-ups.
Ensure action items from meetings are executed effectively.
Assist in preparing presentations, reports, and strategic documents.
Process Improvement & Standardization
Document and refine best practices for meeting management and reporting.
Establish standardized workflows to enhance efficiency across teams.
Accountability & Task Management
Implement and maintain a task tracking system (Microsoft To-Do, Planner).
Keep the CEO accountable for deadlines, follow-ups, and key initiatives.
What We’re Looking For:
Ideally based in Long Island, NY, but exceptional remote candidates will be considered.
Proven experience providing executive-level administrative support.
Strong interpersonal and written/verbal communication skills.
Highly organized and detail-oriented with the ability to multitask.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
A proactive, professional attitude with reliability and discretion.
Familiarity with CRM systems (Pipedrive preferred) and a willingness to learn new technologies.
Experience working in a fast-paced business environment.
Why This Role?
This is a unique opportunity to work closely with a visionary CEO and gain hands-on experience in executive-level operations, business development, and marketing. If you are looking for a role where your efforts are valued, your ideas are heard, and your career can flourish, we’d love to hear from you!
How to Apply:
If you’re an experienced Executive Assistant who thrives in a dynamic and fast-paced environment, we want to hear from you! Apply today and take the next step in your career.
This is a remote position.
Title: Office Administrative Assistant
Company: MIDWEST GLASS & MIRROR
Location: Saint Joseph, MI
