Overview
Office Administrative Assistant Jobs in Tacoma, WA at Kay Parks Autobody
About Us:
AOS Engineering is a dynamic, fast-growing MEP firm with a passion for collaboration, excellence, and client service. We’re looking for a team member who is eager to learn, grow, and make an impact in a role that touches nearly every part of our business. If you’re a go-getter who thrives in a fast-paced environment, this is your opportunity to join a company where your contributions truly matter.
Position Overview:
We are seeking a Marketing & Administrative Coordinator to support our marketing, business development, and operations teams. This role is perfect for someone detail-oriented, organized, and excited to build a long-term career in the AEC industry. You will work closely with our proposal and marketing team, assist with invoicing communication, support front desk and office needs, and help maintain our CRM database. You’ll also have the chance to learn from and collaborate with leaders in the firm, with strong potential for growth into a more senior marketing or business development role.
Responsibilities:
Assist in preparing proposals, including gathering pricing, project data, resumes, and formatting documents
Maintain and update CRM with project information, contacts, and client follow-ups
Support communication with clients on invoicing and proposal status
Participate in weekly production team meetings and provide administrative support as needed
Help with general office duties including answering phones, accepting deliveries, and greeting visitors
Coordinate recurring and one-off tasks for the business development and marketing team
Follow up with clients on open proposals and outstanding items
Provide cross-departmental administrative support wherever needed
Qualifications:
1-3 years of experience in an administrative, marketing, or coordinator role (AEC industry experience a plus)
Strong written and verbal communication skills
Proficient in Microsoft Office Suite; experience with CRM tools a plus (Quickbase experience ideal but not required)
Ability to prioritize and manage multiple tasks efficiently
Positive attitude, strong work ethic, and willingness to learn
Detail-oriented with excellent organizational skills
Why Join AOS?
Opportunity for long-term growth into marketing or business development
Collaborative, supportive team environment
Exposure to every aspect of the business
A company culture that values people, growth, and excellence
Job Type: Full-time
Pay: $55,000.00 – $75,000.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Office Administrative Assistant
Company: Kay Parks Autobody
Location: Tacoma, WA
