Overview
Office Administrative Assistant Jobs in New York, NY at Northbound Executive Search
Title: Office Administrative Assistant
Company: Northbound Executive Search
Location: New York, NY
Our client, a prestigious hedge fund located in New York, NY is seeking a polished, detail-oriented Office Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, a service-oriented mindset, and the ability to maintain high standards of professionalism throughout the workday.
Responsibilities:
Manage the scheduling, setup, and reset of conference rooms to ensure spaces are clean, presentable, and ready for internal and external meetings
Greet and direct clients and visitors with warmth and professionalism, serving as a first point of contact for the firm
Maintain the appearance and cleanliness of shared spaces including reception, conference rooms, and pantry areas throughout the day
Coordinate with facilities and administrative teams to restock supplies and support meeting needs (e.g., catering, AV setup)
Assist with special projects or general administrative tasks as assigned by office management
Qualifications:
Bachelor’s degree required
1–2 years of prior office, hospitality, or front-desk experience in a corporate or financial services setting preferred
Strong communication skills, both written and verbal
Exceptional attention to detail and ability to manage multiple tasks with poise
Comfortable taking initiative and working both independently and as part of a team
Proficient in Microsoft Office Suite, especially Outlook and Excel
