Office Administrative Specialist

Overview

Office Administrative Specialist Jobs in Seattle, WA at Ballard Spahr LLP

Accounting Administrative Assistant, for project specific field operations provides general office and administrative support in a variety of clerical functions and related tasks. They are a positive and detail-oriented professional that can assist in responsibilities related to supporting the field project team. The Administrative Assistant I, will be a key resource in ensuring documentation is accurate and complete, especially as related to project team.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.
 Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information.
 Maintain timely and accurate data entry.
 Provide general administrative and clerical support as required.
 Create and maintain accurate records in personnel databases.
 Maintain multiple extensive spreadsheets, stay current and detailed with input information.
 Scan and input records, researching any found discrepancies.
 Other duties as assigned.

Key Interfaces

 Internal
o Field Team
o Precast Team

 External
o As Needed Basis

Key Metrics and Deliverables

 Accuracy of Data Entry
 Timeliness of Data Entry

Skills and Abilities

 Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization.
 Builds strong relationships; engages and motivates teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
 Ability to maintain attentiveness to detail and accuracy throughout involvement in multiple projects without losing sight of goals and deadlines.
 Flexibility to adjust and shift when unexpected tasks arise.
 Problem solving skills that aim to remedy and prevent reoccurrence.
 Comfortable escalating issues while maintaining positive relationships with team members and other organizations.

 Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values and core competencies of Clark Pacific to others.
 Able to exercise appropriate discretion when handling confidential and/or sensitive information.
 Flexibility to adjust and shift when unexpected tasks arise.
 Proficient with Microsoft Excel, and Microsoft Office Suite programs.
 Familiarity with Bluebeam Revu, Procore, Viewpoint, Vista, and MS Office 365 softwares.

Work Environment

 General field office environment will be experienced.
 There will be periodic exposure to manufacturing environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
 There will be periodic exposure to outside weather conditions, including extreme cold and extreme heat, wet and/or humid environments.

Physical Demands

 Frequent: Sitting at desk, utilizing computers and phones, standing and walking.
 Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements
 Occasional: Business travel, 5%. Bending squatting, stooping, reaching, pushing, pulling, and lifting.

Experience and Education

 High school diploma or its equivalent is required.
 1 to 3 years of administrative support experience, particularly in an onsite project team environment, is preferred.

Core Values:

Determination: Meet challenges head on!
Innovation: Always look for better!
Well-Being: Seek the success, health and happiness of all!

Benefits:

Competitive compensation, being paid on a weekly basis.
Health, Dental and Vision Insurance with the options of using Kaiser and VSP for vision!
Medical FSA
Dependent Care FSA
Employer paid life insurance paid by Clark Pacific
Voluntary Ancillary Benefits such as Critical Illness, Accident Insurance and Whole life insurance.
401k matching 100% of the first 3%, then 50% of the next 2%
Membership to our local gym

*Benefits will be subject to a waiting period*

Interested? Want to learn more? If you’re a hard-working nice person who is smart and curious, and think that this position is right for you, we want to hear from you. Please apply and let’s begin the journey. Welcome to Clark Pacific. Let’s do great things together!

Clark Pacific is an Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Title: Office Administrative Specialist

Company: Ballard Spahr LLP

Location: Seattle, WA