Overview
Office & Administrative Support Advanced Jobs in Santa Fe, NM at State of New Mexico
Full Job Description
Salary
$17.12 – $25.68 Hourly
$35,607 – $53,411 Annually
This position is a Pay Band 45
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
The purpose of this position is to provide administrative support for Administrative Services Division (ASD), & General Service Bureau (GSB) within the Taxation and Revenue Department (TRD).
How does it get done?
This position:
Is responsible for the maintenance, control and distribution of all supplies, forms, titles, and license plates.
Is required to operate a forklift and pallet jack.
Compile and distribute orders via UPS to locations outside of the Santa Fe area. Within the Santa Fe area supply orders are delivered in person.
Each supply order is entered and exported from the WASP (I-Cloud) and Tapestry data base systems.
Year-end inventory is conducted by physical count and matched to the WASP ICloud data base. Inventory adjustments may be required for reconciliation.
Assists all internal and external customers with furniture moves and supply orders and cataloging computer equipment and asset disposal for multiple divisions.
Who are the customers?
Taxation & Revenue Department Staff, & Motor Vehicle Department Offices. The position interacts with state agency leadership, management and staff at all levels.
Ideal Candidate
The ideal candidate will have strong:
Organizational skills
Customer service experience
Knowledge of Inventory management principles and best practices
Minimum Qualification
High School Diploma or Equivalent and six (6) months of directly related experience in office administration. Substitutions Apply. See Substitution Table below.
Substitution Table
These combinations of education and experience qualify you for the position:
Education
Experience
1
High School Diploma or Equivalent
AND
# of months or years of experience specified in the minimum qualification
2
Associate’s Degree
AND
Zero years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of “semester hours” in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid Driver’s License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment. Must be current with all tax reporting/payment. Employment is subject to post offer pre-employment criminal background check to include fingerprint checks and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Benefits:
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Title: Office & Administrative Support Advanced
Company: State of New Mexico
Location: Santa Fe, NM
Category:
