Office Administrator

Location: Cork, Ireland

Date Posted: Feb 27, 2023

Description

Receptionist/Administrative Assistant

LOCATION

Cork- Carrigtwohill office – PART TIME ROLE

Job Specification

The successful applicant for this position will be highly motivated, have exceptional organisational and communication skills and a talent for attention to detail. We are looking for an enthusiastic multi-tasker who will work well with others as well as on their own initiative to contribute to the success of the organisation by supporting a busy office and promoting a winning atmosphere; this is a stand-alone support role that requires a ‘can-do’ attitude.

Reporting to the Head of Fund Accounting, this person will be responsible for maintaining all office administration processes for a growing office of over 25 staff members. This person will provide support to a variety of departments and execute a diverse array of duties.

We are looking for someone who is switched on, resilient, will take a proactive and strong lead and be looking for plenty of involvement. This is a demanding role and a great opportunity for the right person.

The Role

First point of contact within the office

Responsibility for Reception area, Meeting rooms and Canteen

Routine tasks: Answer phones/direct calls, maintain supplies, process post, arrange couriers, organizing social events

Coordination of onsite meetings with various stakeholders

Assist Management with travel arrangements, diary management and ad hoc tasks

Reinforce all office policies and procedures

Maintain shared calendar(s)

Coordinate conference calls

Liaise with suppliers: Building maintenance, office supplies, equipment, furniture, services, etc.

Assist with local IT issues where possible

Facilitate Monthly archiving

Maintain Monthly logs

Skills Required:
2-3 years strong administration/secretarial experience

Financial services experience preferable

Professional telephone manner and strong organisational skills;

A self-starter able to work in a fast paced environment and meet agreed deadlines

Excellent interpersonal and communication skills (both written and oral)

Strong PC skills required; an interest and familiarity with IT would be an advantage

Must be proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent problem solving, organisational and time keeping skills

Confident in a client facing role

Experience handling multiple tasks and deadlines

Energetic, committed, self-reliant and resilient

Excellent judgment and discretion when handling confidential matters and information

Must be adaptable and comfortable with responding to unexpected situations

Must be flexible and have the ability to manage shifting priorities

What you will get in return:
A genuinely unique opportunity to be part of an expanding large global business

Exposure to all aspects of the business and to working with senior management directly

About Apex

The Apex Group is a global financial services provider with 3,000 staff across 40+ offices globally. We look to recruit bright, articulate and numerate personnel who are unafraid of a challenge and are prepared to work hard and love what they do. We provide an internal training and evaluation programme that will ensure you are equipped with the right experience and qualities to work with Apex’s clients.

Life at Apex isn’t just about the work you do, it’s about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.