Overview
Office Administrator Job in Cork, County Cork at LRI Invest S.A. –
Date Posted: Feb 27, 2023
Description
Receptionist/Administrative Assistant
LOCATION
Cork- Carrigtwohill office – PART TIME ROLE
Job Specification
The successful applicant for this position will be highly motivated, have exceptional organisational and communication skills and a talent for attention to detail. We are looking for an enthusiastic multi-tasker who will work well with others as well as on their own initiative to contribute to the success of the organisation by supporting a busy office and promoting a winning atmosphere; this is a stand-alone support role that requires a ‘can-do’ attitude.
Reporting to the Head of Fund Accounting, this person will be responsible for maintaining all office administration processes for a growing office of over 25 staff members. This person will provide support to a variety of departments and execute a diverse array of duties.
We are looking for someone who is switched on, resilient, will take a proactive and strong lead and be looking for plenty of involvement. This is a demanding role and a great opportunity for the right person.
The Role
First point of contact within the office
Responsibility for Reception area, Meeting rooms and Canteen
Routine tasks: Answer phones/direct calls, maintain supplies, process post, arrange couriers, organizing social events
Coordination of onsite meetings with various stakeholders
Assist Management with travel arrangements, diary management and ad hoc tasks
Reinforce all office policies and procedures
Maintain shared calendar(s)
Coordinate conference calls
Liaise with suppliers: Building maintenance, office supplies, equipment, furniture, services, etc.
Assist with local IT issues where possible
Facilitate Monthly archiving
Maintain Monthly logs
Skills Required:
2-3 years strong administration/secretarial experience
Financial services experience preferable
Professional telephone manner and strong organisational skills;
A self-starter able to work in a fast paced environment and meet agreed deadlines
Excellent interpersonal and communication skills (both written and oral)
Strong PC skills required; an interest and familiarity with IT would be an advantage
Must be proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent problem solving, organisational and time keeping skills
Confident in a client facing role
Experience handling multiple tasks and deadlines
Energetic, committed, self-reliant and resilient
Excellent judgment and discretion when handling confidential matters and information
Must be adaptable and comfortable with responding to unexpected situations
Must be flexible and have the ability to manage shifting priorities
What you will get in return:
A genuinely unique opportunity to be part of an expanding large global business
Exposure to all aspects of the business and to working with senior management directly
About Apex
The Apex Group is a global financial services provider with 3,000 staff across 40+ offices globally. We look to recruit bright, articulate and numerate personnel who are unafraid of a challenge and are prepared to work hard and love what they do. We provide an internal training and evaluation programme that will ensure you are equipped with the right experience and qualities to work with Apex’s clients.
Life at Apex isn’t just about the work you do, it’s about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.
About the Company
Company: LRI Invest S.A. –
Company Location:Â Â Cork, County Cork
Estimated Salary: