Overview
Office Administrator Jobs in Aberdeen, Scotland, United Kingdom at Orion Group
Title: Office Administrator
Company: Orion Group
Location: Aberdeen, Scotland, United Kingdom
Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.
Responsibilities:
Provide general administrative support to management (below Executive level) and teams including preparing presentations
Provide Diary management support to leader(s)
Maintain departmental spreadsheets and/or databases, including SharePoint
Travel: support employees in the team who are required to travel on business, including
assisting with submitting expenses for Asset Managers
Schedule meetings, book meeting rooms and arrange catering as required
Arrange offsite meetings and book venue for team building events
Coordinate and order PPE for team as requested
Keep departmental distribution lists updated
Raising service orders as required
Booking taxis for external meetings and when going offshore
Arranging printing for work packs, business cards, along with presentation materials
Reporting invitations to external hospitality via Gifts & Entertainment disclosure tool
Weekly review of the travel agent spreadsheet for the travel report
Experience & Qualifications:
Experience of providing administrative support to a team and senior management.
Experience of handling multiple tasks in a fast-paced environment.
High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint
Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.
