Overview

Office Administrator Jobs in Aberdeen, Scotland, United Kingdom at Orion Group

Title: Office Administrator

Company: Orion Group

Location: Aberdeen, Scotland, United Kingdom

Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.

Responsibilities:

Provide general administrative support to management (below Executive level) and teams including preparing presentations

Provide Diary management support to leader(s)

Maintain departmental spreadsheets and/or databases, including SharePoint

Travel: support employees in the team who are required to travel on business, including

assisting with submitting expenses for Asset Managers

Schedule meetings, book meeting rooms and arrange catering as required

Arrange offsite meetings and book venue for team building events

Coordinate and order PPE for team as requested

Keep departmental distribution lists updated

Raising service orders as required

Booking taxis for external meetings and when going offshore

Arranging printing for work packs, business cards, along with presentation materials

Reporting invitations to external hospitality via Gifts & Entertainment disclosure tool

Weekly review of the travel agent spreadsheet for the travel report

Experience & Qualifications:

Experience of providing administrative support to a team and senior management.

Experience of handling multiple tasks in a fast-paced environment.

High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint

Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.