Overview
Office Administrator Jobs in Remote at Samuels Professional Servers, Corp.
A reputable Office Building Property Management Company, located in Melville, is looking for a full-time Operations Associate/Executive Assistant. The position performs in a business-formal, professional office environment and provides operational and administrative support to the organization and team members.
Successful candidates will:
Be self-motivated and maintain a “go-getter” attitude
Bring enthusiasm to the workplace
Be responsible, dependable and team oriented
Have excellent oral and written communication, collaboration, and organization skills
Be personable, friendly, and client-service oriented
Have the ability to multi-task
Present themselves with a pleasant, polished, and professional demeanor/appearance at all times
Job responsibilities include:
Liaising with Tenant base regarding various facilities-related issues
Coordinating property access with trade vendors
Assisting with firm digital marketing/website updates
Respectfully answering, screening and directing incoming phone calls as well as taking messages/transferring to voicemail and making/confirming/rescheduling appointments as necessary
Warmly greeting face to face visitors, clients and vendors while directing them to the correct party
Informing the appropriate person, in a timely manner, when a visitor has arrived
Mail sorting and distributing as well as preparing outgoing USPS forms
Filing electronic documents and hardcopy paperwork into folders and binders as well as maintaining meticulous records
Copying, faxing and generating of various business reports
Completing, maintaining and managing data reports (Excel)
Qualifying and distributing leads to sales team
Promptly responding to all correspondence
Scheduling conference rooms for visitors and clients as necessary
Strong administrative assistant skills in assisting managers with daily functions
General clerical tasks and office support as needed
Job requirements include:
Proficiency in Microsoft Word, Outlook and Excel
Social media savvy
Working knowledge of Adobe Photoshop
Experience with Yardi Management System a plus
Exceptional written and oral communication skills
Outgoing, personable and comfortable interacting with guests, visitors, clients, sales leads, etc.
Additional Information:
Salary commensurate with experience
Bonus opportunities
Full benefits including medical, dental, vision, 401K and PTO
Job Type: Full-time
Required education:
4- year Bachelor’s Degree with proof of graduation
Job Type: Full-time
Pay: $70,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Melville, NY 11747 (Preferred)
Ability to Relocate:
Melville, NY 11747: Relocate before starting work (Preferred)
Work Location: In person
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Title: Office Administrator
Company: Samuels Professional Servers, Corp.
Location: Remote
