Overview
Office Administrator Jobs in Auburn, WA at Federal Way United Methodist Church
Job Description:
The executive assistant to the CEO plays a vital role in supporting the CEO’s daily operations and ensuring the smooth execution of executive and administrative tasks. This position requires a highly organized, detail-oriented, and proactive individual with strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the CEO and internal and external stakeholders while maintaining a high degree of professionalism and confidentiality.
Key Responsibilities:
Executive Support:
Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, booking travel, and organizing events.
Prioritize tasks and manage the CEO’s calendar to ensure optimal use of time.
Prepare and organize materials for meetings, including agendas, reports, presentations, PowerPoints, and follow-ups.
Communication & Correspondence:
Manage all incoming and outgoing communications for the CEO, including emails, phone calls, and written correspondence.
Draft, proofread, and edit policies, procedures, and documents with a high degree of accuracy and professionalism.
Act as the primary point of contact between the CEO and internal teams, board members, vendors, and external partners.
Meeting & Event Coordination:
Coordinate internal and external meetings, board meetings, and coordinate events.
Prepare and distribute agendas, take minutes, and ensure follow-up on action items.
Support logistics, such as room setup, catering, and technology needs.
Confidentiality & Records Management:
Handle sensitive and confidential information with discretion and professionalism.
Maintain organized records and files, both digital and physical, related to the CEO’s activities and correspondence.
Ensure secure and efficient document management systems.
Project & Operational Support:
Assist with research, reporting, and special projects assigned by the CEO.
Support cross-functional initiatives, contributing to data analysis, presentation development, and project tracking.
Manage office supplies, vendor relationships, and general office operations as needed.
General Administrative Duties:
Answer and direct phone calls; greet visitors and coordinate communications.
Process invoices, reconcile expenses, and assist with basic bookkeeping tasks.
Support additional administrative needs for the community outreach tasks.
Qualifications:
Minimum five years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, preferably in a financial institution or corporate environment.
Exceptional organizational, time management, and multitasking abilities.
Excellent verbal and written communication skills.
High level of professionalism and ability to handle confidential information with integrity.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
Self-starter with a proactive approach to problem-solving and decision-making.
Flexibility to adapt to changing priorities and work in a fast-paced environment.
Professional demeanor and the ability to interact effectively with individuals at all levels.
Knowledge of credit union operations and regulations is a plus.
Pay/Working Conditions:
Per Collective Bargaining Agreement with OPEIU 29
Must comply with OPEIU 29 membership requirements.
Benefits:
Two (2) weeks of Paid Time Off (PTO) annually – Pro-rated
Employee loan discounts on eligible loans
Pension is offered at $5.40 per hour without a waiting period
Job Type: Part-time
Pay: $28.50 per hour
Expected hours: 20 per week
Benefits:
Employee discount
Paid time off
Schedule:
Day shift
Work Location: In person
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Title: Office Administrator
Company: Federal Way United Methodist Church
Location: Auburn, WA
