Overview
Office Administrator Jobs in San Gwann, Malta at Tektraco
Title: Office Administrator
Company: Tektraco
Location: San Gwann, Malta
Tektraco
Tektraco Ltd. is a Malta-based engineering solutions provider with a global reach, specializing in cutting-edge telecommunication technologies, healthcare engineering, and complete laboratory solutions. Our dynamic, forward-thinking team delivers top-tier products and services to diverse clients.
About the Role
We are looking for a proactive and personable Office Administrator with strong organizational skills to ensure our office operations run smoothly. The ideal candidate will possess excellent written and spoken English, maintain a polished and professional presence, and bring a positive, engaging attitude to their interactions within the company. In this role, you will handle a variety of administrative responsibilities that keep our workplace efficient and welcoming.
Key Responsibilities
1. Front Desk Reception:
Greet and direct clients, visitors, and vendors in a professional, approachable manner.
Manage incoming calls, emails, and inquiries with clarity and courtesy.
Ensure the reception area presents a tidy, professional atmosphere.
2. Administrative Support:
Schedule and coordinate appointments, meetings, and internal events.
Prepare meeting agendas, record minutes, and circulate notes to relevant parties.
Handle data entry, filing, and general record-keeping tasks.
3. Office Management:
Order and maintain office supplies and equipment.
Oversee routine office upkeep, coordinating with service providers as needed.
Adhere to office policies and ensure a compliant, organized work environment.
4. Document and Information Management:
Maintain and update databases, client lists, and contacts.
Ensure confidentiality of sensitive documents and uphold information security protocols.
5. Coordination and Communication:
Act as a central point of contact between departments to facilitate information flow.
Manage incoming resumes, liaise with the recruitment team, organize and schedule interviews, and keep prospects updated on the status of their candidacy.
If you are a detail-oriented individual who values clear communication, enjoys collaborating with others, and takes pride in creating a positive office atmosphere, we encourage you to apply.
