Overview
Office Administrator Jobs in Portland, ME at Tecta America
Legal Administrative Assistant/Family Assistant:
Family-owned and operated real estate development company based in St. Louis, MO seeks an experienced administrative assistant to join its established in-house legal department.
Duties:
Filing, maintenance and retention of all legal documentation generated by a busy in-house legal department with 6 attorneys and 2 paralegals.
Serve as legal department’s primary system administrator for the department’s electronic document management system; identify and propose ways to continually improve upon the use of the electronic document management system and the department’s other filing systems.
Work closely with the department paralegals to ensure that all legal documents are logged accurately, routed appropriately, and placed in all necessary databases/files.
Retrieve legal information, documents and files for other departments as requested.
Support the General Counsel and other owners/family members on various routine and non-routine family-related business as assigned.
Miscellaneous tasks as assigned by the General Counsel and other attorneys in the department.
Serves as back-up to the department’s Executive Administrative Assistant.
Typically reports to Staff Attorney or Corporate Counsel with a dotted line to the General Counsel on family-related work.
Prior administrative experience working in a law firm or in-house legal department is preferred. Prior experience working for a family-owned business or in a family assistant role is a plus. Qualified candidates must possess the following skills/characteristics:
Organized and detail-oriented
Professional and discreet
Proficient in technology and capable of independently learning new technology
Self-starter that is effective at using critical thinking skills to solve problems and come up with effective solutions
Capable of multi-tasking and meeting important deadlines
Possess a positive and “willing to do anything” attitude
Team player and hard worker
Typically requires 5+ years of related experience.
This is an in-person office position; standard office hours are required.
Non-exempt; competitive pay (commensurate with experience) and paid benefits.
Title: Office Administrator
Company: Tecta America
Location: Portland, ME
