Overview
Office Administrator Jobs in Midland, TX at TRC Companies, Inc.
Title: Office Administrator
Company: TRC Companies, Inc.
Location: Midland, TX
About UsGroundbreaker. Game changer. Pioneer.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
TRC’s professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs — so our clients can better succeed in an ever-changing world.
Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
OverviewWe currently have an exciting opportunity for an Office Administrator in the Midland, TX office.
ResponsibilitiesEssential Duties and Responsibilities:
Setup, monitor, and update projects in Vision, including initial budgets, change orders, and quarterly update requirements
Liaison between operations and finance to ensure proper project setup, documentation, and revenue recognition
Assist the project managers with standard reports to monitor project progress
Assist with monthly client invoicing and monitoring of account receivables
Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS)
Coordinate and track contract and subcontract outputs, including change orders
Assist in unit entry and expense report entry for field staff
Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.)
Research deviations in financial metrics and support implementations of appropriate rectifications
Assist project managers with formatting, production, and distribution of deliverables to clients.
Quality assurance on all deliverables to clients (ensure all approvals are documented)
Provide support in maintaining office functionality
Assist hiring managers with onboarding new hires
Work with the administrative team to provide office administrative support including mainline phones, hosting visitors, conference room reservation management, and organizing office functions.
Qualifications
Basic Qualifications
Requires average to above-average abilities to work in Word and Excel
Excellent communication and organizational skills
Must have a sense of urgency, be self-motivated, and can prioritize tasks
Ability to work with staff and management groups
Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities
Willing to initiate, delegate, and follow-through on assignments
Preferred Qualifications
Three or more years of experience supporting multiple managers in an engineering or environmental consulting company
Past experience in Deltek Vision and Adaptive Planning or similar systems required
EEO Statement
TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.
