Overview
Office Administrator Jobs in Santa Ana, CA at Durham School Services
Job Description:
OVERVIEW:
At General Mills, Administrative Services plays a strategic role in enabling business success through world-class support, agile operations, and high-impact execution. The North American Foodservice (NAF) Coordinator leads the planning and execution of internal and external food industry events, while also providing administrative support to NAF Sales, Field Sales, and Marketing. This role requires strong organization, communication, and cross-functional collaboration skills, as well as the ability to represent General Mills professionally across all levels of the organization. (Travel occasionally ~10%)
KEY ACCOUNTABILITIES:
Event Planning & Coordination
Manage logistics for industry and customer-facing events (e.g., IFDA, IDDBA, IBIE, CPMA), ensuring seamless execution and alignment with business objectives.
Support planning and onsite coordination for the annual National Sales Meeting (NSM), including setup, registration, inventory, and volunteer activities.
Partner with Sales and Marketing to enhance customer experience and drive event impact.
Administrative & Operational Support
Support Travel and Expense Reporting related to industry and customer-facing events.
Provide administrative support to Field Sales, including presentation updates, email list management, and reporting.
Support office and registration setup, product inventory and sorting, signage/banners, t-shirt handout, and act as onsite support (“human arrows” and general coverage).
Facilities & Resource Management
Oversee NAF floor planning, mailrooms, supply rooms, and storage areas.
Project & Data Support
Conduct benchmarking and audits (e.g., website reviews).
Coordinate Connected Commerce data distribution and Empathy Interview scheduling, communication, and note-taking.
Other Duties
Take on special projects and additional responsibilities as assigned.
This position is required to be on site a minimum of 4 days a week.
MINIMUM QUALIFICATIONS:
2+ years of relevant/related experience with a High School Diploma.
Exceptional customer service focus with a positive attitude and the ability to work with minimal supervision.
High degree of proficiency with Microsoft Office and other technology systems. Ability to integrate technology, tools, and capabilities into business processes.
Strong written and verbal communication skills and excellent interpersonal skills.
Strong planning and organizational skills with attention to detail.
Ability to think proactively, manage multiple priorities, and handle changing work demands with ease.
Effectively utilize a network of appropriate contacts to resolve problems and facilitate appropriate decisions.
Ability to independently analyze and resolve confidential or complex work/problems.
Strong partnership skills with the ability to work effectively with employees at all levels of the organization.
Ability to influence others for effective and efficient results.
Learning mindset: collaborative and adaptable with a growth mindset.
High level of integrity, accountability, and able to handle confidential information with discretion.
Self-starter with strong judgment and problem-solving abilities.
PREFERRED QUALIFICATIONS:
Associate’s Degree
Event planning exprience or experience working with external and internal vendor services teams
Company Overview:
We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one other and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.
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Title: Office Administrator
Company: Durham School Services
Location: Santa Ana, CA
