Overview
Office Administrator Jobs in Greenwich, CT at Marblegate Asset Management
Title: Office Administrator
Company: Marblegate Asset Management
Location: Greenwich, CT
Based in Greenwich, Connecticut, Marblegate Asset Management is a $2.5bn alternative investment firm that invests in credit opportunities and special situations across a range of industries on behalf of institutional and high net worth clients. For more than fifteen years, we have embraced collaboration in the pursuit of extraordinary results. With a proven track record of transforming businesses and delivering favorable risk-adjusted returns, we apply original thinking and rigor to opportunities across asset classes and industries.
Marblegate is currently seeking an energetic, positive, customer service oriented individual to fill our need for an Office Administrator. This is a full-time position located in our Greenwich office 5 days a week.
Duties of the position include but are not limited to:
Primary presence at reception, greeting and directing all guests in a professional manner
Answer multi-line phone for the main office line, transferring and taking messages, as needed
Maintain presentable reception, conference rooms and kitchen areas
Organize and maintain conference room and video conferencing schedules
Retrieve and distribute incoming mail daily
Assure pick up of all outgoing packages and mail prior to leaving each day
Manage meetings with clients and external guests from start to finish, including set-up and clean-up
Place catering orders for client meetings and office-wide lunches as needed
Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
Place and receive weekly grocery deliveries for kitchen
Coordinate technology support with internal IT department, especially for video meetings in conference rooms
Engage and work with building engineers as needed for repairs and maintenance, as needed
Coordinate with external vendors for repairs, maintenance, and office access, as needed
Management of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoices
Assist internal team with the following as needed: managing calendars, scheduling travel arrangements, updating client contact information, submitting expense reports, logging meeting activity and other data in CRM
Facilitate onboarding of new colleagues in partnership with the colleague’s manager including meeting scheduling and liaising with departmental representatives as needed and with technology for equipment and software permissions
Organize and support management of firm, departmental and client events
Partner with colleagues on Administrative Services team to ensure coverage of duties as needed
Job Requirements:
Must be highly organized and efficient
Must have a solution-oriented mindset and be a proactive problem-solver
Have the ability to work independently and proactively on requests
Demonstrate flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment
Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
Independent worker and works well on a team
Proficiency in MS Word, Excel, PowerPoint and Outlook. CRM experience is a plus but not required
Superior written and oral communication skills
Professional and positive attitude
Maintain the highest degree of integrity, discretion and confidentiality at all times
Ability to work in an office location f…
