Overview
Office Administrator Jobs in Phoenix, AZ at Raceway Car Wash
Position Overview
We are seeking a highly organized and proactive Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment and is committed to supporting work that impacts underserved communities. The ideal candidate will be skilled in G Suite, capable of managing multiple priorities, and comfortable drafting professional communications.
Key Responsibilities:
Track progress on delegated projects, assignments, and deadlines from direct reports or partners.
Track document submission deadlines and archive completed items to support timely reporting and compliance.
Maintain a master task tracker or project dashboard.
Manage the Senior Director’s calendar, including scheduling internal and external meetings, coordinating travel, and ensuring preparedness for appointments.
Maintain and organize digital files for grants, contracts, reports, and program materials, ensuring version control and accessibility via Google Drive.
Take detailed meeting notes and support follow-up actions.
Support inventory audits and assist in tagging or tracking agency assets.
Prepare summaries of team progress or outstanding issues for weekly leadership updates
Handle sensitive and confidential information with discretion.
Qualifications:
Proven experience in an administrative role.
Strong proficiency in G Suite (Google Docs, Sheets, Calendar, Drive, etc.).
Excellent written and verbal communication skills with a professional tone.
Highly organized with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail and problem-solving skills.
Self-starter with the ability to anticipate needs and work independently.
Experience in a nonprofit, housing, or human services setting preferred.
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Title: Office Administrator
Company: Raceway Car Wash
Location: Phoenix, AZ
