Overview
Office Administrator Jobs in Dallas-Fort Worth at Peppr
The Executive Assistant plans and coordinates a wide variety of administrative and other tasks to support the work of the Finance & Operations Department.
Reports To: Chief Financial Officer
Location: 305 7th Avenue NY, NY 10001
Hours: 35 Hours, Exempt
Salary: $66,181 to $73,535
Major Duties:
Schedule and coordinate meetings for the CFO & Controller
Generate all letters and correspondence for the department.
Respond & follow-up on general finance-related enquiries made by other program areas and stakeholders
Maintain a daily cash receipt record for all agency checks, distribute copies to the appropriate person(s), scan copies of checks and deposits slips to Senior Associate Accountant; and Contract Analyst.
Establish and maintain successful banking relationships and communication, including managing reporting and required documentation for all bank accounts.
Administer residents in care individual bank accounts.
Assist in gathering documentation for all agency audits as needed by the CFO & Controller
Maintain finance manuals and policy documents, including other financial recordkeeping as requested
Distribute all finance mail.
Oversee general office duties and office equipment.
Take minutes for all Finance & Operations meetings
Control Finance petty cash.
Conduct agency petty cash audits.
Assist with Agency Switchboard, mailing,
Manage Finance & Operations team reception lunch coverage on Wednesdays: from 12:30 pm to 1:30 pm. (include staff from AP/Revenue/Contract/Finance)
Assist in Executive Office functions as needed.
Qualifications:
The ideal candidate will be detail-oriented and professional, with excellent communication skills and the ability to handle a wide range of administrative and executive support tasks.
Proven experience as an Executive or Administrative Assistant with 5+ years of experience preferably supporting senior executives.
Ability to maintain confidentiality, good judgment and diplomacy.
Strong verbal and written communication skills to interact effectively, both internally and externally required.
Flexibility to adapt to changing priorities and the ability to work well under pressure.
Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Advanced Excel experience with ability to create/modify charts, and tables of data.
High School diploma required.
Notary preferred.
Title: Office Administrator
Company: Peppr
Location: Dallas-Fort Worth
