Overview
Office Administrator Jobs in Morgan Hill, CA at Sempera Organics
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Greet and welcome all guests with a warm, friendly, and professional demeanor.
Escort visitors to designated conference rooms and promptly notify respective attorneys or staff.
Answer incoming calls professionally and route them accordingly.
Provide callers with relevant information such as Firm address, office directions, parking instructions, website and other information related to all firm locations.
Schedule conference rooms for client and internal meetings using scheduling software proficiently.
Collaborate with internal and external clients, vendors, and internal departments (e.g., Office Services, Help Desk) to ensure all meeting/event requirements and expectations are met.
Maintain a welcoming and professional atmosphere to ensure all visitors and clients feel comfortable and attended to.
Ensure meeting/event setups meet client expectations, including room layout and required amenities.
Anticipate clients’ needs and proactively seek and suggest enhancements to improve their experience.
Serve as the primary point of contact for clients during meetings/events, checking in as needed.
Manage the maintenance and cleanliness of all client-facing areas and meeting spaces, ensuring spaces are client-ready when not in use.
Communicate effectively with team members and Office Services to ensure all client needs and pending items are addressed in a timely manner.
Place food orders with vendors, maintain compliance with meeting/event budgets, and follow proper expense processes as necessary.
Monitor and restock conference room supplies as needed.
Assist with meal/beverage setup for meetings as required.
Arrange for video conferencing and other technology needs.
Provide copying and scanning support for meetings or staff requests.
Create and distribute the Daily Report to the office via e-mail.
Accept and direct incoming deliveries, validate client parking tickets, and maintain associated visitor logs.
Provide copying and scanning support to LEA’s, paralegals, and other staff.
Assist the Office Manager with client events as necessary.
Assist with departmental projects and tasks, as well as support the needs of LEAs with overflow work as required.
Continuously develop and maintain technical skills to adapt to evolving technology and support firm initiatives; remain flexible and available to assist with tasks and projects as needed.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
Strong customer service and interpersonal skills.
Excellent attention to detail; organized, and great at multi-tasking.
Proficient knowledge of Microsoft Office suite, including Outlook, Word, Excel
Ability to communicate effectively with a wide range of individuals.
Team player willing to assist others when needed.
Ability to work overtime and after business hours on occasion.
Title: Office Administrator
Company: Sempera Organics
Location: Morgan Hill, CA
