Overview
Office Administrator Jobs in Greater London, England, United Kingdom at agentiv
Title: Office Administrator
Company: agentiv
Location: Greater London, England, United Kingdom
Job description
About the job
We are looking for a dynamic, experienced, confident, and articulate Office Administrator to join our organisation working directly with the company directors. The role encompasses a number of areas from social media and website updates to key administration tasks that are core to keeping our company organised.
Location +
London, nr London Bridge Station. Required to be in the office 2-3 days per week.
Benefits package
Fixed-term role, excellent salary, bonus scheme, hybrid working, 25 days holiday + public holidays, health care and pension.
Key Responsibilities
Team
Part of our team philosophy is to mentor and engage with others and as a contributor, you will be expected to engage not only with your direct team but act as an example to others. Mentoring and training other members of the team will be key to your success. You will very much take ownership for values of openness, respect, and honesty.
Management
Responsible for task coordination, identifying risks and helping to remove blockers. You will be expected to ‘drive the work’ with stakeholders. You will work with key stakeholders internally and externally and will have a strong understanding of the essential elements required to execute tasks.
Communication
To be successful in this role, you will need great communication skills. As an organisation we support a continually expanding client group within a global leading organisations. We require you to be flexible, have strong attention to detail, be articulate and be able to implement clear execution plans.
Day-to-Day Responsibilities:
Communication: Serving as a point of contact for both internal and external stakeholders. This involves handling inquiries, disseminating information, and facilitating communication between departments or individuals.
Communication: Social media posts and company website updates.
Meeting Coordination: Arranging and coordinating meetings, conferences, and appointments. This may include scheduling meeting rooms, sending out invitations, preparing agendas.
Financial Tasks: Assisting with basic accounting tasks such as invoicing, billing, and expense tracking.
Human Resources Support: Assisting with HR tasks such as recruitment, onboarding new employees, maintaining personnel records, and administering employee benefits.
Policies and Procedures: Ensuring that policies and procedures are followed and updated as necessary. This includes enforcing security protocols, safety standards, and compliance with regulations.
Problem Solving: Addressing any issues or concerns that arise in the office environment, troubleshooting technical problems, or handling emergencies
Project Assistance: Providing support for special projects or initiatives as needed. This can involve conducting research, preparing presentations, or coordinating project timelines.
Team Support: Collaborating with colleagues and providing support to ensure a positive and productive work environment. This may involve assisting with team-building activities, training new staff, or providing backup support during busy periods.
Communication: Responsible for monthly update forums, creating and publishing newsletters.
Auditing: Creating and maintaining IT equipment log, purchase ordering, and first line for employee requests.
Team Support: Organise and maintain Microsoft Teams and SharePoint structures
Skills:
Organisation and…
