Overview
Office Administrator Jobs in Epsom, England, United Kingdom at TLP Consultancy Ltd
Title: Office Administrator
Company: TLP Consultancy Ltd
Location: Epsom, England, United Kingdom
Office Administrator
£26,500 (Pro Rata)
Initial 6 months Fixed Term Contract
Possibility for the role to extend or become involved in other departments / other parts of the business
Near Epsom (due to location own transport is beneficial)
Hybrid working (head office / remote split)
ASAP start
Generous benefits package (Pension, Birthday voucher, discounted onsite gym membership, subsidised Café and Canteen, 25 days holiday + all bank holidays)
Do you have a curious mindset ? Looking to take your administrative skills to the next level ? Would you like to join a global innovative organisation, voted one of the Sunday Times Top 100 Companies to work for in the UK? If the answer is yes, keep reading!
We have the role for you!
Our client, a global automotive company based near Epsom, Surrey, is looking to 2 fleet administrators to work within the Fleet Operations team. This is a dynamic role where you will be working closely with the dealer network.
There will be aspects of Fleet Pricing but the role will also involve systems enhancements, purchase orders and invoicing. There will also be Stakeholder management with meetings to go through orders and respond to enquiries.
In addition to regular interaction with the Fleet team, and other Finance colleagues, the role holders will also communicate with the centre network and will therefore need to be able to demonstrate a customer focused approach.
We are looking for numerate individuals with proven organisational skills who can demonstrate excellent attention to detail in their work. There will be times when activities in Fleet Accounts increase so the ability to stay calm under pressure is also important.
Responsibilities:
· Supporting the line manager on Projects – examples include :
– updating reporting, looking at forecasting
– order checks, releasing cars from depos
– managing Compass, automation, inputs of data. Working on the Compass Case list.
– approval Flow for price protection, setting up templates
Innovation and project work
Working through orders, responding to enquiries and the approval flow for price protection
Validating, authorising and calculating requests for vehicle price protection, ensuring customers pay the price for their vehicle and options / accessories applicable at the time they placed their order.
Communicating internally and with our dealer networks to resolve outstanding queries and validate information.
Authorising or rejecting requests for price protection using guidelines / information at model level
Determining basic list price, paint pricing, option and accessory pricing and delivery charges at the point of order
Verifying the customer discount applicable at the time of order
Updating Compass system with outcome of authorisation
Updating Compass with correct pricing for Fleet Account to invoice to the customer
Key skills required:
Excellent communication skills (phone and email)
Numerate and accurate with strong admin skills
Excel skills – Vlookups and pivot tables
MS Projects – Automate Flow, Power Automate, Power BI (knowledge rather than creating dashboards)
· Experience with system management (AS400)
· Systems Enhancements
· Experience within business/head office environment
Stakeholder management
Understand the Dealer Network
Experience with PO’s and invoicing (experience or at least understanding)
Mi…
