Overview
Office Administrator Jobs in London, England, United Kingdom at BonelliErede
Title: Office Administrator
Company: BonelliErede
Location: London, England, United Kingdom
BonelliErede excels at providing first-class – often groundbreaking – legal advice to its international client base.
We are a team of about 800 people across offices in Europe, Africa and the Middle East.
With us, you’ll find a truly stimulating environment that blends talent, ambition, dedication and strong leadership!
We’re looking for anOffice Administratorto join the team at ourLondonoffice.
Responsibilities
Handling telephone calls promptly and courteously by forwarding them to the right person, taking care to provide the internal interlocutor with the most punctual and correct information possible regarding the name and company of the external interlocutor;
Greeting clients and visitors and being responsible of meeting rooms & visiting rooms bookings and ensure the rooms are ready for each meeting as well as switchboard duties;
Receiving, sorting and distributing daily mail/deliveries;
Ensuring reception area and Kitchen is tidy and presentable;
Liaising with the other firm’s offices (e.g. visiting lawyers);
Travel arrangements, booking cabs, couriers, catering;
Taking care of orders for the office (stationery, water etc) and check stock level, assisting the Office Manager and the senior Executive Assistants as and when required;
Keeping updated records of office expenses and costs; uploading expenses onto office systems;
Assistance to events at the Firm’s premises and/or at any other venue in coordination with the Office Manager and the Marketing Department;
Interacting with the local vendors for facilities management services, cleaning, maintenance, stationery, food and beverages, refurbishment, etc.;
Negotiating, renegotiating, and maintaining contracts to obtain more favorable conditions;
Monitoring of the maintenance, refurbishment and security of the current building and the proper execution of any work and ensuring communication with external service providers;
Maintaining office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Skills
Minimum office administration experience, preferably in law firms or consulting firms;
Bachelor degree or equivalent is a plus;
Excellent organisational and time management skills: ability to multi-task with efficiency and accuracy under high pressure;
Superb interpersonal skills: ability to establish and maintain positive working relationships;
Excellent command of English;
Intermediate command of Italian;
Positive, ‘can do’ attitude;
Proactive, flexible approach.
About the firm and its core values
We are a leading international full-service law firm which excels in providing top-quality legal advice to its international client base. We are a truly international player with presence in Europe, Africa and the Middle East employing around 800 people across its offices and through partnerships with independent law firms around the world.
With courage and strength, we bring big ideas to life. That’s the purpose that drives everything we do. We’re looking for people who perfectly embody the values that guide us every day: commitment, ethics, excellence, innovation, merit and solidarity.
With us, you’ll find a truly stimulating environment where talent, ambition, dedication and strong leadership come together!
BonelliErede is the only Italian-headquartered law firm in the Financial Times’ list of the 50 most innovative law firms in …
