Overview
Office Administrator Jobs in Belfast, Northern Ireland, United Kingdom at Rapid Agency
Title: Office Administrator
Company: Rapid Agency
Location: Belfast, Northern Ireland, United Kingdom
We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week) as an Office Administrator.
Position: Office Administrator
Hours: Part-time, 22.5 hours per week
Role Overview
We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week). You’ll play a key role in keeping our office running smoothly, coordinating between departments, and providing essential administrative, financial, and operational support. Flexibility in working days is available to suit your schedule.
Office Administration
Manage day-to-day office operations, including supply inventory and equipment upkeep.
Coordinate repairs and services for office equipment and space
Ensure the office environment is organised and efficient
Administrative Support & Financial Coordination
Handle general admin tasks, including correspondence, meeting scheduling, and preparation
Process invoices, perform monthly bookkeeping and reconciliation, and follow up with debtors
Use Xero for financial tracking, reporting, and profit & loss analysis
Generate and manage print quotes for internal and client projects
Assist with ad hoc PA tasks and cross-departmental coordination
Support management with reporting and analysis
Assist in creating and formatting new business proposals, supporting the agency’s growth efforts
Manage external communications, both phone and email.
Facilitate any internal communications if necessary.
Desired Experience
2 years in office administration, office management, or operational support
Experience using Xero or similar accounting platforms
Solid understanding of basic accounting and reporting principles
Previous experience contributing to business proposals or pitch documents is a plus
Background in a fast-paced, creative or agency environment is advantageous
Skills & Attributes
Excellent communication skills (verbal and written)
Strong organisational abilities with the capacity to manage multiple priorities
Proficiency in Google Workspace (Docs, Sheets, Drive)
Comfortable using tools such as Xero, Asana, and Toogl.
High attention to detail and a proactive, solution-oriented mindset
Confident working independently and as part of a close-knit team
What We Offer
22.5 hours per week with flexible working days
Supportive, collaborative team culture in a growing agency
Opportunity to expand the role based on your interests and the agency’s evolving needs
A creative environment where your ideas and contributions are valued.
