Overview
Office Administrator Jobs in Buffalo, NY at LaPrairie Group
Full Job Description
CSI Sands (N.E.) operates state of the art processing facilities to produce industrial silica sand products in Brevort, MI, Buffalo, NY and Cleveland, OH.
We are currently searching for a Buffalo-based Office Administrator to support our operations.
This position will report to the Senior Business Administrator and will be responsible for a wide variety of clerical office duties in support of company administration. The work performed is varied, requiring confidentiality, communication skills, an ability to make ongoing adjustments within a complex environment, and an ability to meet deadlines.
Roles and Responsibilities:
Respond to telephone, e-mail, and in-person inquiries from clients, business partners, employees and other parties.
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Provide support to the AP/AR department, Payroll department, Human Resources department, HSE, the Controller and the General Manager, as required.
Maintain a call log for all incoming calls/e-mails and in-person inquires.
Compile forms, letters, reports, and memos as necessary.
Assist in compiling data for various reports.
Arrange and book meetings; ensure appropriate equipment is in place.
Issue PO requests, and provide PO, as required.
Arrange and attend Management and Safety meetings as required; take, distribute, and archive meeting minutes.
As a first point of contact, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Ensure that the appropriate evacuation procedures are in place and carried out in the event of an emergency.
Observe and report any security issues.
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Manage and maintain appropriate stocks and office supply orders.
Order Fuel delivery and maintain fuel usage tracking and reporting.
Communicate with property landlord on office needs/concerns.
Maintain reception, kitchen, and other general areas in a tidy and presentable manner.
Other duties, as assigned.
Requirements:
Business Administration Diploma, or an acceptable combination of education and experience.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Strong knowledge of general office procedures.
Ability to compose draft correspondence, including memos, letters, etc.
Proficient knowledge of Microsoft Excel and Office.
Superior telephone manners and strong interpersonal skills.
Attention to detail and excellent organizational skills.
Title: Office Administrator
Company: LaPrairie Group
Location: Buffalo, NY
Category:
