Overview
Office Administrator Jobs in Dublin, OH at Vaco by Highspring
Title: Office Administrator
Company: Vaco by Highspring
Location: Dublin, OH
Office Administrator – On-site | Dublin, OH | $24-$27/hr
A well-established organization in the Dublin, OH area is seeking a detail-oriented and proactive Office Administrator to join their team. This is a full-time, on-site role that plays a key part in managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites.
Key Responsibilities:
1. Badge & Background Process Coordination
Manage and track the badge process for subcontractors across three locations.
Monitor and follow up on background checks and required documentation.
Upload tracking information into SmartSheets (or Excel-based systems).
Communicate updates clearly with clients and internal stakeholders.
2. Receipt and Card Report Management
Review and enter receipts submitted via a designated inbox.
Code and categorize receipts using internal systems (training provided).
Proactively follow up with field staff to collect outstanding documentation.
3. General Office Administration
Answer phone calls and respond to emails in a professional manner.
Perform clerical tasks including filing, copying, and inventory management.
Restock office supplies and manage refreshments for the workplace.
Qualifications:
Proficient in Microsoft Excel and/or SmartSheets
Strong verbal and written communication skills
Able to manage multiple administrative processes independently
Comfortable with follow-up communication and holding others accountable
Organized, resourceful, and able to stay productive even during downtime
Preferred Qualifications (Not Required):
Experience in construction or field-based environments
Desired Skills and Experience
Office Administrator – On-site | Dublin, OH | $24-$27/hr
A well-established organization in the Dublin, OH area is seeking a detail-oriented and proactive Office Administrator to join their team. This is a full-time, on-site role that plays a key part in managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites.
Key Responsibilities:
1. Badge & Background Process Coordination
Manage and track the badge process for subcontractors across three locations.
Monitor and follow up on background checks and required documentation.
Upload tracking information into SmartSheets (or Excel-based systems).
Communicate updates clearly with clients and internal stakeholders.
2. Receipt and Card Report Management
Review and enter receipts submitted via a designated inbox.
Code and categorize receipts using internal systems (training provided).
Proactively follow up with field staff to collect outstanding documentation.
3. General Office Administration
Answer phone calls and respond to emails in a professional manner.
Perform clerical tasks including filing, copying, and inventory management.
Restock office supplies and manage refreshments for the workplace.
Qualifications:
Proficient in Microsoft Excel and/or SmartSheets
Strong verbal and written communication skills
Able to manage multiple administrative processes independently
Comfortable with follow-up communication and holding others accountable
Organized, resourceful, and able to stay productive even during downtime
Preferred Qualifications (Not Required):
Experience in construction or field-based environments
