Overview
Office Administrator Jobs in Calgary, Alberta, Canada at Blue Ridge Excavating
Blue Ridge Excavating provides comprehensive excavating services for its clients. We are dedicated organization focused on developing strong and long-lasting ties with our customers, maintaining a high standard of quality to meet or exceed clients’ expectations and believing all employees work with us rather than for us.
As an Office Administrator at Blue Ridge, you will ensure efficient operation of the Blue Ridge office by providing administrative support including invoicing and accounts receivable tasks, along with managing essential office administration.
Responsibilities:
The Office Administrator will be responsible for the following tasks:
General accounting tasks:
Preparing invoicing
Sending invoices to clients
Filing accounting documents
Various data entry
Job File Management:
Create and maintain job files for ongoing projects
Organize files in an accessible and systematic manner
Ensure all files are kept up to date
Buried Utility Identification:
Coordinate with utility companies to schedule and locate buried utilities for each project ensuring safety and compliance with regulations
Maintain proper records and documentation for each job
Billing and Sign-Off Preparation:
Prepare job files for billing purposes, including gathering all necessary documentation and paperwork
Coordinate with foremen to obtaining sign offs and approvals on job files
Maintain records related to job and billing status
Essential Office Tasks:
Organize physical and digital filing systems for all documents and records
Complete data entry, photocopying, scanning and other job duties as required
Reply to emails and provide excellent customer service to clients and employees
Assist with general office inquiries
Qualifications:
Experience in an office / business administration role
Basic understanding of accounting processes
Willingness to learn and develop within the role
Strong computer skills including Microsoft Office
Excellent organizational skills
Ability to multi-task with high attention to detail
Strong verbal and written communication skills
Strong team player
Blue Ridge Excavating is an owner operated business that offers a flexible and casual work environment. This position is offered as full-time contract position for the summer (May – August) with flexible hours available immediately. Employees must have their own transportation as Public Transportation is not available to our office. Phone call inquiries will not be accepted.
Title: Office Administrator
Company: Blue Ridge Excavating
Location: Calgary, Alberta, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Business Administration, Clerical)
