Overview
Office Administrator Jobs in Newport Beach, CA at Pacific Communities Builder, Inc.
We’re always looking for diverse, talented, service-oriented people to join our exceptional team.
Executive Admin Assistant II (People & Development)
The pay range for this position is listed below. Our pay ranges are built to allow for candidates with various levels of skill and experience to be considered, as well as for room for growth and tenure achieved in a role over time. Typical new hire salary offers fall within the minimum to midpoint of a pay range for many candidates. Any offer extended to a candidate will be based upon their unique set of knowledge, skills, education, and experience as well as internal equity.
Pay Range:
$35.91 – $53.86
Scheduled Weekly Hours:
40
What You’ll Be Doing
Performs advanced administrative functions for the four SchoolsFirst FCU Vice Presidents of Human Resources, Talent Acquisition & Analytics, CU History & Culture, and Learning & Development as well as providing administrative support to managers within area of oversight. Handles details of a confidential nature and provides assistance with daily operations/workflow.
Interfaces with all levels of management and provides information, direction and/or guidance on behalf of the senior vice president.
Screens, organizes, prioritizes, and routes incoming mail, phone calls and email. Receives and screens visitors. Discuss questions or problems with individuals and provide information where appropriate.
May be required to perform project planning and project management as assigned.
Maintain assigned executive’s daily appointment calendar; schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.
Collects and prepares information for assigned executive’s use in discussions and meetings with executive staff members and outside individuals and business meetings including preparation of presentations.
Produces documents that may be of a technical nature or specialized area from transcription, handwritten copy and typed hardcopy according to specific requirements and established procedures.
Responsible for coordinating special events which include but are not limited to; lunches, meetings, holiday gatherings, and special teammember events.
Composes letters, memorandums and reports from dictation, and verbal direction, and records/transcribes meeting minutes.
Maintains accurate and complete files for assigned division or department and ensures efficient organization or records for division or department.
Additional Job Functions
Performs other duties as assigned
Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties. Failure to do so may result in disciplinary and other employment related actions
Qualifications
High School Diploma required
5-7 years of previous related experience required
Previous Executive administrative experience working with senior management and executives required
Knowledge, Skills, and Abilities
General office skills
Clerical skills
Computer skills
SchoolsFirst FCU is committed to Diverse, Equitable, and Inclusive Hiring
At SchoolsFirst FCU we are dedicated to building and growing a diverse, inclusive, and authentic Dream Team, so if you’re excited about a position or wanting to make a career change but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Many skills are transferrable and you may be just the right candidate for the position, or for other roles we are working on.
SchoolsFirst Federal Credit Union is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. SchoolsFirst FCU is an equal opportunity employer and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, political affiliation, or genetic information.
This organization participates in E-Verify.
Title: Office Administrator
Company: Pacific Communities Builder, Inc.
Location: Newport Beach, CA
