Overview
Office Administrator Jobs in Fitchburg, MA at Elite Construction & Design, Inc.
Growing Not-for-Profit organization – Hybrid schedule
The Administrative Assistant supports the grant management process, including: assists with management of grant proposal submissions, monitors ongoing grants and schedules meetings with charities.
DUTIES:
Screen grant applications and reporting materials for completeness and follow-up with applicants as needed to obtain additional information necessary for processing grants.
Record all grant activities with accuracy using an online grant management system.
Set up and facilitate charity meetings via Zoom/Microsoft Teams; prepare and transcribe meeting notes and follow up on next steps.
Track dates, events and actionable items and notify / follow-up on these with the team / charity.
Ability to review, critique grants and prepare a written synopsis of grant and charity activities information in report format.
Produce and update charity and scholarship check list for export into Excel.
Track and review grantee payments and reports due, sending reminders to grantees and program staff as needed.
Track deadlines and ensure timely submission of follow-up reports, and other necessary documents.
Troubleshoot basic IT issues with the grant system.
Organize and maintain files / filing systems, both physical and electronic.
Proofread finished work frequently under tight time constraints.
Provide administrative support to the grants team as needed.
Attend occasional nonprofit site visits and meetings to record notes and minutes.
Qualifications:
Medium to Advanced Proficiency in Microsoft Office Suite
Not-for-Profit industry background with experience in grant administration and using grants management software
Strong organizational skills and the ability to manage multiple projects simultaneously.
Ability to maintain a high degree of discretion and confidentiality.
Job Type: Full-time
Pay: $25.00 – $32.00 per hour
Benefits:
401(k) matching
Health insurance
Life insurance
Paid time off
Schedule:
8 hour shift
Work Location: Hybrid remote in Alsip, IL 60803
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Title: Office Administrator
Company: Elite Construction & Design, Inc.
Location: Fitchburg, MA
