Overview
Office Administrator Jobs in San Francisco, CA at Novia Infotech LLC
WELCOME TO CLEMSON!
Clemson is calling…are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,… are you ready?
JOB SUMMARY:
This position is responsible for performing administrative, marketing and fiscal duties to provide support to the program at Camp Bob Cooper in Summerton, SC.
JOB DUTIES:
35% – Essential – Administrative:
Assistant to the site director, assistant director and support staff in daily operations of the facility. Answers phones, keeps calendars, receives and directs visitors to appropriate personnel or facilities, processes paperwork for temporary staff. Communicates to Clemson HR and YLI HR on new hire processes. Deals effectively with public in handling information and inquiries.
30% – Essential – Budget and Accounting:
Collects timesheets, reconciles spreadsheets, prepares invoices for rental groups in a timely manner. Completes contracts for rental groups, communicates to site personnel about details of the contracts. Works with YLI finance team to ensures purchase orders, timesheets, invoices, etc. are completed. Submits workers comp incident management reports in a timely manner. Assists with p-card processing.
20% – Essential – Marketing:
Assists with marketing efforts and booking the site with groups. Recruits groups for Crew and DSN and other programs as requested. Contacts previous client groups and potential groups for securing future business. Handles requests for information about site rentals.
15% – Essential – Reports and Other Duties
Updates monthly and quarterly vehicle reports. Manages gas logs for vehicles assigned to the site. Prepares and modifies documents as needed. Completes CUMIS for each group. Other duties as assigned.
MINIMUM REQUIREMENTS:
Education – High School or Equivalent – Experience in a related area
Work Exp 2+ years
RESPONSIBILITIES
JOB KNOWLEDGE
Firm Job Knowledge – Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties – Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
Monitors Budget – Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.
PHYSICAL REQUIREMENTS:
15% – Stand for prolonged period
75% – Sit (stationary position) for prolonged period
15% – Walk or move about
70% – Communicate, converse, give direction, express oneself
WORKING CONDITIONS:
75% – Noise
5% – Overnight Travel
WORK SCHEDULE:
Standard Hrs: 37.5
COMPENSATION INFORMATION
Band: 04 ($ 32,686.00 – $ 40,000.00)
Salary is dependent upon several factors including, but not limited to, a candidate’s previous experience, knowledge, skills and performance in accordance with Clemson’s compensation guidelines.
ESSENTIAL PERSONNEL LEVEL
Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
February 14, 2025.
MILITARY AND VETERAN:
MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job’s minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email [email protected] upon submission of your application.
CLOSING STATEMENT:
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
Title: Office Administrator
Company: Novia Infotech LLC
Location: San Francisco, CA
