Overview
Office Administrator Jobs in Auburn, WA at Aston Carter
Title: Office Administrator
Company: Aston Carter
Location: Auburn, WA
Description
Answering phone calls in a professional manner and connecting callers to intended staff, asking qualifying questions when necessary.
Providing a welcoming atmosphere for guests and employees coming into the building, including maintaining the appearance of the lobby and conference rooms.
Managing meeting spaces to include assisting with meeting conflicts and room readiness.
Coordinating lunches and catering for meetings and office events as well as setting up conference rooms.
Managing incoming and outgoing mail to include: making the daily post office run (mileage reimbursable), opening, scanning, and distributing mail to the proper recipients.
Preparing outgoing and receiving incoming packages including notifying recipients as needed.
Monitoring, ordering and restocking office, breakroom, and janitorial supplies.
Scheduling maintenance and repairs on office equipment as needed.
Acting as point of contact for the janitorial service and for general facility issues.
Providing administrative and project support to Human Resources, Accounting, and Marketing as needed.
Basic daily cleaning and restocking of break room and workroom.
Running off-site errands as needed (mileage reimbursable).
Assisting with office events and projects.
Skills
Administrative support, Office management, Data entry, Customer service, Microsoft office, Administration, Clerical, Outlook, Filing, Payroll, Front desk, Accounts payable, Scanning, Invoicing, Administrative assistance, Office administration, Office administrative, Microsoft
Additional Skills & Qualifications
To be successful in this role, the individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required.
Strong interpersonal skills and ability to remain calm during stressful moments.
Demonstrated experience as a receptionist, administrative or office assistant.
Knowledge of office management systems and procedures.
Proficiency with a multi-line phone system and ability to triage phone calls.
Working knowledge of common office equipment such as copiers/printers, fax.
Proficiency in MS Office products (Outlook, Teams, Word, Excel).
Excellent time management and organizational skills and ability to prioritize work when tasks compete for time.
Attention to detail and ability to problem solve independently.
Excellent written and verbal skills.
Ability to maintain confidentiality and use discretion.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
Hiring diverse talent
Maintaining an inclus…
