Overview
Office Administrator Jobs in Dublin, County Dublin, Ireland at highr
Title: Office Administrator
Company: highr
Location: Dublin, County Dublin, Ireland
Job Title: Office / Site Administrator
Location: Tallaghat
Salary: €45,000 – €55,000 (Depending on Experience)
Benefits Package:
travel allowance
5% pension contribution
Private health insurance
10% annual performance bonus
Flexible working hours and hybrid working options
About the Role
We are seeking a highly organised and detail-oriented Office Administrator to join our dynamic team in the property development sector. This is a varied and hands-on role that spans project coordination, financial documentation, construction support, and new home sales administration.
You will play a key role in supporting our development projects from planning to post-sale, collaborating closely with internal departments, contractors, and external stakeholders to ensure timely and accurate administration across all phases.
Key Responsibilities
Project Management Support
Assist in day-to-day project administration across multiple developments.
Prepare monthly developer valuations using Argus Developer and Excel, including compilation of supporting documentation for submission to bank monitors.
Collaborate with the Finance team to approve and track monthly invoices.
Maintain and update project cash flow projections in line with construction schedules and expected sales revenues.
Ensure all documentation is collated and compliant with banking and regulatory requirements.
Construction Phase Administration
Prepare and submit applications for utilities (Irish Water, ESB) and HomeBond registrations.
Manage document submissions to Local Authorities and Uisce Éireann.
Liaise with design teams and contractors to coordinate BER documentation and planning compliance.
Ensure the timely completion and submission of BCAR documentation to assigned certifiers and local authorities.
Track critical construction programme milestones to align with sales targets.
Sales, Marketing, and Handover
Coordinate the creation and distribution of marketing materials for use in brochures, websites, and social media.
Engage with legal and sales teams to support achievement of home sales targets; maintain and update sales status reports.
Support the snagging and sign-off process with the Construction team to ensure timely handovers.
Compile and distribute final closing documentation for new home buyers and legal representatives.
Create and manage homeowner manuals in collaboration with the construction team.
Requirements
Qualifications:
Certificate or diploma in Administration, Legal Studies, Property, or a related discipline.
Experience:
Minimum of 3 years’ experience in an administrative or document control role.
Previous experience in property development, new home sales, or construction administration is highly desirable.
Strong working knowledge of MS Office (especially Excel) and document management systems.
Excellent organisational, communication, and multitasking skills.
