Overview
Office Administrator Jobs in Roseville, CA at California Recovery Center
Job Title: Remote Bookkeeper and Office Manager
Location: San Antonio, Texas (Remote with occasional on-site visits)
Job Overview:
We are seeking a meticulous and experienced Bookkeeper and Office Manager to join our team. The ideal candidate will be responsible for managing our financial records, including cash flow, incoming receivables, and payables, as well as overseeing office management duties such as handling phone calls, emails, and customer support follow-ups. This position will be primarily remote but requires occasional visits to our warehouse in San Antonio to oversee merchandise reception.
Key Responsibilities:
1. Financial Reporting:
– Prepare and submit weekly reports on cash flow, detailing all incoming and outgoing transactions.
– Generate and present weekly reports on incoming receivables, including aging reports and follow-ups on overdue accounts.
– Compile and present weekly reports on payables, ensuring timely and accurate payment of bills and invoices.
2. Accounts Management:
– Maintain accurate and up-to-date records of all financial transactions.
– Reconcile bank statements and accounts regularly to ensure accuracy.
– Monitor and manage the accounts receivable and payable processes.
3. Cash Flow Management:
– Track and forecast cash flow to ensure sufficient funds are available for operations.
– Identify and report any discrepancies or potential issues in cash flow.
4. Inventory and Merchandise Reception:
– Occasionally visit the warehouse to receive merchandise deliveries.
– Ensure all received merchandise is accurately documented and accounted for in the financial records.
5. Office Management:
– Handle incoming phone calls and emails, providing timely and professional responses.
– Follow up with customer support inquiries, ensuring customer satisfaction and resolving issues efficiently.
– Maintain office supplies and coordinate with vendors as needed.
6. Compliance and Accuracy:
– Ensure compliance with financial policies and regulations.
– Maintain confidentiality of financial information and adhere to best practices in bookkeeping.
Qualifications:
– Proven experience as a Bookkeeper or in a similar role.
– Proficiency in accounting software (e.g., QuickBooks and Odoo) and MS Office Suite, particularly Excel.
– Strong understanding of bookkeeping and accounting principles.
– Excellent organizational skills and attention to detail.
– Ability to work independently and manage time effectively.
– Strong communication skills for reporting and collaboration with other departments.
– Experience in office management or administrative support is a plus.
Requirements:
– Availability to work remotely with a reliable internet connection.
– Willingness and ability to travel to the warehouse in San Antonio as needed (typically on a monthly basis).
– High school diploma or equivalent; additional certification in bookkeeping or accounting is a plus.
Reports To:
– President and General Manager
Application Process:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role. Please include any relevant certifications or references.
Equal Opportunity Employer:
We are an equal opportunity employer and encourage applications from all qualified individuals.
This combined role requires a candidate who is not only proficient in bookkeeping but also skilled in office management, including handling customer communications and support. This dual responsibility will ensure a smooth and efficient operation of both financial and administrative functions within our company.
Job Type: Full-time
Pay: $17.00 – $25.00 per hour
Benefits:
Paid time off
Professional development assistance
Work from home
Schedule:
Monday to Friday
Supplemental Pay:
Performance bonus
Yearly bonus
Experience:
Bookkeeping: 3 years (Required)
Ability to Commute:
San Antonio, TX 78207 (Required)
Ability to Relocate:
San Antonio, TX 78207: Relocate before starting work (Required)
Work Location: Hybrid remote in San Antonio, TX 78207
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Title: Office Administrator
Company: California Recovery Center
Location: Roseville, CA
