Overview
Office Administrator Jobs in Pasadena, CA at Pacific Oaks College & Children’s School
About the Role
We’re looking for a highly organized, tech-savvy Office Coordinator to manage communications, scheduling, class oversight, private events, and all other office operations. If you’re detail-oriented and good at customer service, this role is for you!
About POT
POT is the first BIPOC focused pottery studio in the US, with community initiatives and full class schedules at three locations in Los Angeles.
Schedule: Mon – Thurs, 9 AM – 4 PM | Fri, 10 AM – 2 PM
Start Date: ASAP
Last day to apply: February 24th
Key Responsibilities
Scheduling & Class Oversight
Manage staff scheduling, including finding subs
Ensure every class has a teacher assigned and proactively resolve any gaps
Prevent and resolve double bookings or scheduling errors through regular audits and communication
Review upcoming class calendar and report any slow-filling classes
Maintain up-to-date event rosters for both private parties and classes
Forms, Systems & Class Listings
Create and manage new classes
Create and manage forms as needed
Maintain and update product listings, website pages, and sales reports
Monitor and troubleshoot system errors
Communication Management
Handle customer and potential customer inquiries via email and phone with short, friendly, effective, and candid communication
Manage internal communications with members, office staff, studio staff, teachers, and guest artists
Private Events, Sales & Rentals
Coordinate private party bookings, sales, and CRM management
Conduct tours for potential private event rentals or sponsorships
Handle sales and logistics for filming and equipment rentals
Office & Operations
Maintain an organized and welcoming office space, including supplies and staff meeting logistics
Support executive tasks, meeting coordination, and email follow-ups
Responsible for shipping, billing, invoicing, contracts, and contractor management
Payroll management
CEO Executive Assistance
Executive Assistant to CEO on all operations and miscellaneous projects
Register meeting notes and action items for staff
Maintain calendars
Following up on emails
What We’re Looking For
Tech-savvy and quick to learn new systems
Highly organized and detail-oriented
Strong time management skills
Efficient and clear communicator
Customer service experience
Self-starter who takes initiative
Apply now by filling out this form: https://form.jotform.com/250405439117149
Include your favorite fruit at the beginning of your cover letter. Please do not call, DM, or walk-in about this position. Any additional questions should be directed to [email protected].
Job Type: Full-time
Pay: $28.00 per hour
Expected hours: 32 per week
Benefits:
Employee discount
Paid time off
Schedule:
Monday to Friday
Work Location: In person
Title: Office Administrator
Company: Pacific Oaks College & Children’s School
Location: Pasadena, CA
