Overview
Office Administrator Jobs in Kentucky at AMR Management Services
Introduction
The Prince William County Department of Social Services is seeking a detail-oriented and organized Administrative Specialist to support the Children Services Act (CSA) division with processing of foster care related services within our department. In this role, you will be responsible for managing invoice processing, creating and tracking purchase orders, maintaining accurate payment records, and ensuring compliance with relevant regulations.
ABOUT THE ROLE:
This position will serve as an Administrative Specialist for the Children’s Services Act Division. Under direct supervision, the candidate will perform moderate to complex clerical and administrative work to help support efficient and effective office operations for the Children’s Services Act (CSA) program. Work may also include basic, entry level human service assistant tasks. Work involves providing administrative support to the internal and external customers. Reports to the CSA Administrative Coordinator.
The ideal Administrative Specialist candidate will have strong attention to detail, excellent communication skills, and the ability to work collaboratively with various teams and service providers. If you are passionate about making an impact in the child welfare system and have a knack for administrative tasks, we encourage you to apply!
Key responsibilities of the role include:
Create and generate purchase orders for foster care related services based on documents received from foster care support workers.
Monitor and track the status of purchase orders, ensuring timely fulfillment and resolution of any discrepancies.
Maintain accurate and up-to-date records of payments issued to foster care and childcare providers.
Organize and maintain electronic records of invoices, purchase orders, contracts, and payment documentation.
Communicate and collaborate with internal teams, foster care providers, childcare facilities, and vendors to address inquiries, resolve issues, and ensure smooth payment processing.
Contribute to identifying and implementing improvements in administrative processes to increase efficiency, accuracy, and compliance.
Provide administrative support to the department as needed and assist with additional tasks related to foster care and childcare financial operations.
ABOUT THE ORGANIZATION:
The Prince William Department of Social Services has a staff of over 400 and serves the community through adult and child-welfare programs, public benefits distribution, and homeless prevention services. We annually serve over 100,000 people with the goal of creating self-sufficiency and economic stability. Prince William County is a beautiful and historic community located thirty miles west of Washington, D.C. With a population over 470,000, we are one of Virginia’s fastest-growing counties. We have excellent schools, a wide variety of food and shopping outlets as well as cultural and recreational opportunities for all ages. We offer excellent pay and benefits, including affordable health insurance, generous sick and annual leave, paid holidays, Virginia Retirement System, Employee Assistance Programs, Credit Union and more.
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:
High school diploma or G.E.D. and 2 years of experience as an administrative specialist
PREFERRED SKILLS & EXPERIENCE:
3 or more years of proven experience as an administrative assistant or office admin assistant.
3 or more years of proven experience in providing customer service
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience using modern office equipment, computer, and related software applications (Microsoft Word; Excel).
Excellent time management skills and ability to prioritize tasks
Strong organizational skills and attention to detail
Effective verbal and written communication skills
Ability to work independently and as part of a team
SPECIAL REQUIREMENTS:
All DSS staff are required to provide emergency human services work, including staffing emergency shelters in the event of a community disaster.
Candidates must pass criminal history, child protective services and DMV background checks.
Resource/foster parents for youth in the Prince William foster-care program may not be employed by the Prince William Dept of Social Services. Resource/foster parents for youth from other localities are welcome to apply.
Staff in this position must possess a valid driver’s license and be eligible to drive for work.
Staff in this position may be eligible to telework but will be required to report to the office intermittently. Telework eligibility is subject to change as business needs warrant; there is no future guarantee of telework.
SCHEDULE REQUIREMENTS:
Monday-Friday, 37.5 hours per week.
SALARY RANGE: $25.44 – $36.98 Hourly
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NOTE
The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
Temporary
Provisional
Seasonal employees
Title: Office Administrator
Company: AMR Management Services
Location: Kentucky
