Overview
Office Administrator Jobs in Rochester, NY at Buckingham Properties LLC.
We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business.
We are looking for an Office Administrator to join our growing team.
No travel required. Free parking, full benefits. We look forward to hearing from you!
Please note: This role is in-office five days a week and free parking is provided.
Job Description:
Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency.
The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes.
Responsibilities:
Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary
Maintain and update company databases, records, and filing systems
Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times – coordinate office maintenance and repairs as needed
Assist with preparation of reports, presentations, and other documentation, researching as needed
Assist with technology set-up and equipment as needed
Run errands as necessary (Mileage is reimbursed)
Assist in client billing monthly cycles from start to finish
A/P and A/R when applicable
Compliance
Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly
Assist is updating and maintain office policies and procedures
Effectively communicate with team and clients, providing assistance as necessary
Strategically manage time and prioritize work in ways that align with the company mission
Use discretion at all times to be a trustworthy keeper of confidential information
Adapt to changing demands and responsibilities
Gracefully handle pressure to remain a constantly reliable resource to Management and team members
Assist with marketing projects as needed (Social posting and creation, website upkeep etc.)
Additional projects as needed
Requirements:
1-2 years of relevant professional experience
Degree is preferred but not required
Excellent communication skills (verbal and written)
Organized, detail-oriented problem solver capable of managing multiple priorities
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Tech savvy is a plus
Experienced in client services environment
Ability to plan and manage projects independently along with ensuring high quality deliverables
Passionate about helping others
Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office
Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals.
Must have critical attention to detail and be a strong analytical thinker
Must be an organized detail-oriented problem solver capable of managing multiple priorities
Proven proficiency with the necessary office and financial services software packages
Must demonstrate a humble no task is too big or too small attitude
Must be able to pass a comprehensive background check
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Office Administrator
Company: Buckingham Properties LLC.
Location: Rochester, NY
