Overview
Office Administrator Jobs in Elk Grove Village, IL at Magnum Companies
ADMINISTRATIVE COORDINATOR
We are Seider Heating, Plumbing & Electrical, Inc., a local, long established full-service heating, plumbing and electrical company based in Waukesha and servicing greater Milwaukee Area. We pride ourselves in being in the “Home comfort business” — providing preventive maintenance, repairs, installations, and service for residential and some light commercial systems. Our residential business continues to thrive under the Seider branded namesake dating back 4 generations, and commercial installation is distinctly branded as Envira-Tech. Our company is proud to be in business for over 100 years, to be the largest contractor in Southeast Wisconsin, and to be the top dealer in the nation. Visit www.seider.com to learn more!!
Seider is currently seeking an experienced Administrative Coordinator to support our Weatherization program (contracts with La Casa de Esperanza). We are hiring this either on a Full Time basis, or potentially a part time basis at 3 or 4 days/week. Could discuss if interest.) Hours 7:00am – 3:30pm preferred schedule (but we may have flexibility to adjust some, depending, for the right candidate.) The successful candidate will be cordial, comfortable and effective with in person, phone and email communications, be well organized with systems and time management, be able to keep a good pace when things are heavy and make good use of your time when things are less busy. With job share component, must be really great “partner” and be effective with communications related to ensuring clients are properly serviced.
La Casa’s Weatherization Program assists qualified, low income residential households in Jefferson, Waukesha and Milwaukee counties by identifying energy waste and providing cost effective, energy saving measures and education. Seider is contracted through LaCasa to provide some of these services. Knowledge of the HVAC, Electrical, Plumbing or other contract fields would be helpful – but not necessary. This is something that can be easily trained on, as with any industry that requires admin support and coordination. It just requires the ambition to learn and embrace it on the job!
In return, you will be taken care of with competitive wages and benefits, support from and regular communication with management, as well as trust in and reliance on you to use your knowledge and talents. Compensation range is wide, and exact compensation will vary on what candidates bring to the table for experience, versatility, knowledge and skill set, but can vary from low-mid $20’s up to low – mid 30’s /hour. Seider may consider a variety of levels of applicant to fill the role.
JOB DUTIES & RESPONSIBILITIES:
1. Communicating with La Casa
· When receiving jobs (mainly through email), immediately communicate with La Casa.
· Answer questions pertaining to current and past jobs in a timely and efficient manner.
· Give updates and changes to jobs for approval.
2. Review jobs
· Receive jobs from La Casa
· Create Job Folder with pertinent information
o Schedule an assessment if necessary
· Print photos that pertain to the job and include in folder
· Review jobs with supervisor to ensure the quality of the job is met.
3. Scheduling Jobs
· Schedule job with the customer
· Coordinate with electrical, plumbing, HVAC service & installation for appropriate personnel
· Create job folder, including appropriate paperwork to fulfill contract needs and signatures
· Order all equipment needed for the job
· Pull permits required by the municipality for the job
· Put all information into a tracking sheet, to assure timelines are met
4. Billing and Invoicing
· Gather all information pertaining to the job for pricing
· Have all documents including signed documents and pictures for the client
· Once pricing is complete, create an invoice
· Send invoice and documents to La Casa in accordance with specified documenting
· Register equipment internally & complete warranty registration
5. Provide Administrative Support to the Commercial Installation team / department head.
· Pull permits for Commercial projects.
· Register equipment for Commercial projects.
· Provide other administrative support as needed.
QUALIFICATIONS: (Knowledge, skills, and abilities required or preferred to do the job).
1. Minimum 1-3+ years recent experience in administrative office position. More tenured Admin /Coordinator experience welcome. Experience with the HVAC, Electrical, Plumbing or other related trades industries is very helpful/desired…and will get you up to speed sooner, but not required. Willing to train/mentor – but must be diligent/open to learning industry.
2. Proficient computer experience with Microsoft Word applications (Word, Excel), Internet proficiency, and Google (email and drive)
3. Must be detail-oriented and have ability to multi-task.
4. Must have a strong sense of urgency and be able to prioritize according needs.
5. Ability to be efficient and productive in a fast-paced environment.
6. Must have ambition and enthusiasm to do a good job for customer and company, and possess excellent customer service skills (internal and external customers.)
7. Have good phone demeanor, enjoy working with people and possess a friendly and outgoing personality.
8. Excellent communication, listening and computer skills.
9. Ability to problem-solve.
10. Ability to gather, retain and monitor information.
11. Must be a team player.
PHYSICAL DEMANDS: (sitting, standing, lifting, bending, typing, etc…)
· Proficient typing skills.
· Must be able to sit for long periods of time.
Interested Applicants should apply online through Indeed.com, preferably including resume and cover letter, outlining your applicable background, interests, and qualifications.
Job Types: Full-time, Part-time
Pay: $23.00 – $35.00 per hour
Expected hours: 40 per week
Benefits:
401(k) matching
Employee assistance program
Employee discount
Flexible schedule
Life insurance
Paid time off
Schedule:
8 hour shift
Day shift
Application Question(s):
Please indicate how many years of experience you have in an administrative or coordinator role, where you worked to organize work flow and communicate with others personally or electronically.
Please indicate if you are interested in this role as a Full time role, or open to or more interested in part time 3-4 days/week. If PT – please expound on reason for interest and what able to do.
While not required / willing to train, if you possess any direct experience with or familiarity with trades of HVAC, electrical or plumbing, please describe briefly.
Experience:
Administrative: 1 year (Required)
Work Location: In person
Title: Office Administrator
Company: Magnum Companies
Location: Elk Grove Village, IL
