Overview
Office Administrator Jobs in Lisbon, Portugal at Randstad Portugal
Title: Office Administrator
Company: Randstad Portugal
Location: Lisbon, Portugal
In partnership with one of our clients, a leading german automotive company, Randstad is recruiting for a Office Administrator position.
Company Description :
They are a part of a strong international team and a leading player in the commercial vehicle manufacturing and transport solutions sector. As part of a global group, they are commited to innovation, operational excellence, and shaping the future of mobility.
Their newly established Global Business Services (GBS) united is dedicated to optimizing and streamlining end-to-end business processes across finance, human resources, sales support, and procurement. With delivery centers spanning multiple locations worldwise, they focus on quality, efficiency, and continuous improvement to ensure seamless service delivery.
GBS plays a strategic role in the company’s long-term success, actively contributing to its growth and development.
By joining them, you will be a part of a forward-thinking team that drives impactful change and supports a dynamic operational environment.
What you can look forward to:
• The Office Admin provides a wide range of administrative support to the team working in the Global Business Services (GBS). This role ensures the efficient operation of the office, supports managers and employees through various tasks related to GBS organization, office space, IT equipment and administrative inquiries.
The key responsibilities of this role are:
Manage the office space, including (temporary) office assignments
Maintain the stock of office material and supplies
Coordinate external parties for facility management, security, maintenance
Provide general support to employees and visitors
Set up and manage office equipment, including printers and computers
Resolve administrative problems and inquiries
Maintain office policies and procedures
Support in the operational organization of GBS events in coordination with HR team
Ensure administrative tasks such as handle correspondence, scheduling meetings and appointments
Guarantee booking and travel support to the GBS employees
Support the organization by promoting good practices
Education and Experience Requirements
Bachelor’s degree, technical or commercial business education or equivalent in related areas
Minimum of 3 years work experience providing daily administrative management in similar contexts (GBS, Shared Service)
Experience working and interacting with customers and technical staff
Skills and Competencies
Demonstrated ability to collaborate and communicate professionally in English (B2) and with multiple parties (German is a plus)
Advanced organizational skills, open minded and receptive to change
Self-organized working style with ability to work independently and as part of a team
Strong administrative skills
Knowledge of MS office (Excel, Outlook)
Advanced interpersonal, customer response and service skills
Your Benefits:
Working in a dynamic environment with vibrant team spirit
Career opportunities within the company
Home office policy of 2 days / week
Additional days off on Dec 24th and 31st
Birthday off
Referral Bonus
Life Insurance
Health Insurance, extended to family members
