Overview
Office Administrator Jobs in Hamilton, Ontario, Canada at McNally Companies
Title: Office Administrator
Company: McNally Companies
Location: Hamilton, Ontario, Canada
Requisition ID: 174507
Job Level: Entry Level
Home District/Group: Weeks Marine – McNally
Department: Administration
Market: Transportation
Employment Type: Full Time
Position Overview
As a Receptionist in our Hamilton, ON office, you will play a pivotal role in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the office.
District Overview
McNally Tunneling Corporation, a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes in large diameter tunneling and underground construction. McNally has been successfully completing projects throughout the United States ranging in cost from $350,000 to $200+Mil since the company was formed in 1988.
Location
This position will be based out of our DHO in Hamilton, ON.
Responsibilities
The receptionist serves as the initial point of contact for everyone entering the facility
Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility
Reconcile expenses accurately to maintain financial records
Coordinate and book travel arrangements for team members
Manage and replenish office supplies, and maintain breakroom facilities
Provide notary services when required
Schedule and organize meetings and appointments
Assist in the execution of special projects as assigned
Qualifications
Minimum of 2 years of relevant administrative experience
Possession of a valid Driver’s License
Proven expertise in supply management and inventory control
Strong organizational and multitasking abilities
Track record of effectively managing budget expenses
Proficiency in generating reports and maintaining records
Exceptional attention to detail
Outstanding customer service skills and a positive attitude
Professional phone etiquette
Advanced skills in Microsoft Word, Excel, and PowerPoint
Ability to handle multiple projects concurrently
Demonstrated capability to work well with diverse personalities
Other Requirements:
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary
Base Compensation: $48,000/yr – $53,679/yr
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.
