Overview
Office Administrator Jobs in Fremont, CA at Quanta Manufacturing Fremont
Office Manager
Workplace Experience Team
Full-Time
New York, NY
The Opportunity
As a Workplace Facilities Operations Specialist you will be responsible for the New York 2 Park Avenue office operations. MassMutual is seeking a motivated individual to work on the Workplace Experience Team. The role will be to provide facilities support to MassMutual employees.
The Impact
MassMutual is seeking a motivated individual to join the Workplace Experience Team to provide an positive in-office experience.
Key Responsibilities Include:
Welcome and greet guests
Work with HR/Onboarding to support employees on their Day 1 in the office
Provide onsite meeting support/assistance for the NY office
Assist Space Design team with moves, adds, and changes
Provide feedback to the Space team on changes to the office
Ad Hoc support and requests for employees
Process work order requests: visitor clearance, maintenance, issues, COI
MM security onsite liaison
Manage third party vendor badge process for NY, Boston, and Springfield campuses
Monthly AED inspections
OER plan coordinator
Badges; new badges, lost badges, badge issues
Respond to email requests received in a timely manner
Budgetary support
Vendor relationship management
Backup invoice processing for Boston campus
Order and track kitchen supplies and snack program to remain within budget provided
Procurement liaison
Contract reviews
Negotiate new contracts and rates for contract renewals with procurement support
Manage locker assignments and resets (as needed)
The Minimum Qualifications
High School Diploma or GED
5+ years of office experience
Job requires employee to regularly stand for periods of time and provide office tours
Job requires employee to sit for periods of time to process email request, and various administrative tasks
The Ideal Qualifications
10+ years of relevant experience
High degree of customer service ability
Works well with minimal direct supervision
Excellent communication and interpersonal skills
Organized and resourceful
Customer focused
Self-starter
Patience and ability to remain calm during stressful situation
What to Expect as Part of MassMutual and the Team
Regular meetings with the Workplace Experience Team
Focused one-on-one meetings with your manager
Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQ, veteran and disability-focused Business Resource Groups
Access to learning content on Degreed and other informational platforms
Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits
#LI-MM1
MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Note: Veterans are welcome to apply, regardless of their discharge status.
If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.
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Title: Office Administrator
Company: Quanta Manufacturing Fremont
Location: Fremont, CA
