Overview
Office Administrator Jobs in Portland, OR at Atlas Laboratories Inc.
Position Summary:
The Executive Assistant to the President & CEO is responsible for supporting the office of the President/CEO. Ensuring the confidential support is provided in a manner that allows the President/CEO to be the primary steward of the Southern Oregon Goodwill mission: To enable employment by providing opportunities for personal and professional growth, while committing to sustainable practices.
Essential Functions, Duties, and Responsibilities:
Performs duties in a manner that promotes team concept and reflects Goodwill’s mission and ethics, in accordance with Goodwill policies, procedures, CARF standards and generally accepted business practices.
This includes safety/OSHA requirements.
Safeguards company property, including donated goods. Reports any incident of theft, fraud, waste or unauthorized possession of company property.
Represents the office of the President/CEO in a manner that reflects the Values of Southern Oregon Goodwill.
Consistently applies a high level of understanding and awareness of business goals, priorities, values and other relevant information to effectively navigate inquiries and requests.
Coordinates communications between President/CEO, staff, Board of Directors, Advisory Committees and the community.
Maintains a high level of discretion and confidentiality.
Manage the President/CEO’s calendar and meeting schedule, using initiative and judgement to navigate competing priorities and time demands.
Assists in the preparation for reviews, audits, accreditation and events.
Acts as a Board Liaison to members of the Board of Directors and Committees as a single point of contact for all matters requiring support.
Retains all materials pertaining to the Board of Directors in a permanent digital and hard copy system.
Consistently maintains acceptable level of productivity.
Compiles reports, agendas, issues meeting announcements and records appropriate minutes of Leadership meetings, board meetings, etc., which outline action items and next steps. Provides references to prior meeting minutes, conferences and committees.
Facilitates arrangements for various meetings including Board of Directors, Committees, Town Hall, Leadership Retreats, Board Retreats, and hosted meetings.
Establishes and maintains executive office files and electronic records.
Coordinates and participates in group planning for in-house and major events.
Maintains the GII Annual Membership Standards Certification Report requirements
Performs job duties in a prompt, thorough and acceptable manner.
Formats, edits and produces a variety of materials such as executive correspondence, presentations, charts, etc. When appropriate responds independently to letters and general correspondence.
Performs other duties as assigned that would lead to successful operation of department, team and/or mission.
Standards of Performance and Conduct (each is an essential function):
Works collaboratively to achieve overall organizational goals.
Consistently demonstrates and incorporates principles of safety, loss prevention and risk management for self and others into daily activities and actively participates in Goodwill safety programs.
Consistently maintains acceptable level of productivity.
Requires punctual and regular attendance. Time away from work is approved and taken in accordance with established policies.
Performs job duties in a prompt, thorough and acceptable manner.
Performs duties in a manner that promotes team concept and reflects Goodwill’s mission, philosophy, and core values of respect, excellence, and stewardship, in accordance with Goodwill policies, procedures, CARF standards, and generally accepted business practices.
Shows respect and sensitivity for those navigating challenging life circumstances, including but not limited to those with barriers to employment and self-sufficiency. Complies with privacy and confidentiality policies,
Safeguards company property, including donated goods. Reports any incident of theft or unauthorized possession of company property.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet Goodwill’s performance standards.
Willing and able to follow Southern Oregon Goodwill’s formal Code of Conduct.
Demonstrated commitment to valuing diversity, contributing to an inclusive working and learning environment.
Ability to pass a background check in accordance with Southern Oregon Goodwill hiring practices.
Detail-oriented with the highest level of integrity and confidentiality.
Able to independently manage tasks and set priorities.
Education and/or Experience:
Associate’s degree in a field relevant to the position, ie: Business Administration.
A minimum of three (3) years in a executive/administrative support capacity.
Experience with comparable duties as listed in the “Essential Responsibilities” and “Position Summary” sections of this description, preferred.
Notary Public license required within 6 months of hire
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Title: Office Administrator
Company: Atlas Laboratories Inc.
Location: Portland, OR
